Scope
Reference
TEN036
Description
The University is seeking to appoint a suitably qualified provider for App Development, Database Creation/Migration & Branding - Maturity Monitor.
This will encompass a 2-stage procedure. Stage 1 will see an RFP asking for possible solutions (this document) as the University is yet to decide on a final specification for this work and is awaiting confirmation of funding. The University invites creativity at this stage and is open to different solutions being proposed to meet our needs.
As the solution may not be entirely fully formed at this point, we anticipate that pricing will only be indicative but nonetheless will be reasonable and evidence-based for what is being described.
The University will evaluate all the solutions proposed in Stage 1. Bidders who are awarded less than 50% in the Stage 1 scoring, will not be invited to participate in Stage 2 and the University will draft a final, definitive specification at this point. The University will notify bidders promptly if they will not be asked to participate in this tender any further.
The evaluation scoring and weighting may need to be modified at this point accordingly. If the nature of the final specification justifies modifying the anticipated timescales for the tender, they also may be modified at this point. The University will then issue a revised ITT, with a definitive specification asking for firm and finalised pricing. The University will only invite selected bidders who have participated in Stage 1 to submit proposals in Stage 2.
Stage 2 will commence once we have confirmation of the funding, therefore timescales are only indicative.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
Total value (estimated)
- £50,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 3 February 2026 to 2 February 2027
- 1 year
Main procurement category
Services
CPV classifications
- 72212000 - Programming services of application software
Contract locations
- UKE21 - York
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
22 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality of solution | Quality | 60% |
| Methodology and technical merit | Quality | 30% |
| Indicative pricing | Price | 10% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
York St John University
- Public Procurement Organisation Number: PGRG-9322-VXQG
Lord Mayors Walk
York
YO31 7EX
United Kingdom
Contact name: Victoria Murden
Email: procurement@yorksj.ac.uk
Region: UKE21 - York
Organisation type: Public authority - sub-central government