Scope
Description
Provision of catering services at Llys Ton Extra Care Scheme
Total value (estimated)
- £562,498 excluding VAT
- £674,999 including VAT
Above the relevant threshold
Contract dates (estimated)
- 16 December 2025 to 15 December 2028
- Possible extension to 15 December 2030
- 5 years
Description of possible extension:
1+1
Main procurement category
Services
CPV classifications
- 55520000 - Catering services
Contract locations
- UKL17 - Bridgend and Neath Port Talbot
Participation
Legal and financial capacity conditions of participation
As Per ITT
Technical ability conditions of participation
As Per ITT
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 September 2025, 12:00pm
Tender submission deadline
29 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 September 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Quality |
Quality | 45.00% |
| Price | Price |
Price | 40.00% |
| Demonstration | Demonstration |
Quality | 15.00% |
Other information
Payment terms
30 Days
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No required
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=344909
Invitation to Tender - V2C25039
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=344914
Appendix 1 - Foundation Questions - V2C25039
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=344915
Appendix 2 - Quality Questions - V2C25039
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=344916
Appendix 3 - Specification - V2C25039
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=344917
Appendix 4 - Pricing Schedule - V2C25039
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=344918
Appendix 5 - Catering Schedules and KPI's - V2C25039
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=344919
Appendix 6 - DRAFT TUPE Information - V2C25039
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=344920
Appendix 7 - Standard Service Agreement - DRAFT - V2C25039
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=344921
Appendix 8 - Sample Menu - V2C25039
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=344922
Appendix 9 - Llys Ton Brochure - V2C25039
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=344923
Appendix 10 - Demonstration Requirements - V2C25039
Contracting authorities
Barcud Shared Services
- Companies House: 12136070
2 Alexandra Gate Ffordd Pengam
Cardiff
CF24 2SA
United Kingdom
Contact name: Catherine Sizer
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Valleys to Coast Housing Limited
- Companies House: IP30205R
Tremains Road
Bridgend
CF311TZ
United Kingdom
Contact name: Joanna Lawson
Email: joanna.lawson@v2c.org.uk
Region: UKL17 - Bridgend and Neath Port Talbot
Organisation type: Public authority - central government
Devolved regulations that apply: Wales