Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Targeting Operating Model (TOM) Review, Definition & Implementation
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of Initial and Follow-Up ITSM Implementation phases and Target Operating Model Definition and Implementation Services.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
15
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2024/S 000-005327
Section five. Award of contract/concession
Contract No
ICT-24-032
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
3 January 2025
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
6ByThree Digital Limited
The IncuHive Space Hursley Park Hursley
Winchester
SO21 2JN
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
13434829
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £119,218.75
Section six. Complementary information
six.3) Additional information
The contract has been extended to 31 March 2026 using extension option contained in the call off contract. EA intends to modify this contract by increasing the contract value by £30,000 to a total of £149,218.75. Additional services are required. that EA did not foresee when establishing the contract and to change provider at this time would cause delay in terms of managing a new procurement. The overall nature of contract is not altered and the Modification value does not exceed 50 % of. original contract value.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions.
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
Provision of Initial and Follow-Up ITSM
Implementation phases and Target Operating Model
Definition and Implementation Services.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
15
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£119,218.75
seven.1.7) Name and address of the contractor/concessionaire
6ByThree Digital Limited
The IncuHive Space Hursley Park Hursley
Winchester
SO21 2JN
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
13434829
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This contract was awarded as a Call off Contract via CCS G-Cloud 14 framework. The contract was initially awarded for the period 06.01.25 - 31.07.25.
EA have used the extension option available within the call off contract to extend the contract until 31.03.26.
The original Call off Contract awarded value was £119,218.75.
EA intends to modify the call off contract to increase the call off value by £30,000 to a total of £149,218.75. The modification is justified as additional services are required that EA did not foresee when establishing the contract and to change provider at this time would cause delay in terms of managing a new procurement. The
additional £30k value required is 25% of the original contract value and well below the 50% threshold.
Regulation 72 (1) (b) applies.
The regulation states:
(b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor -
(i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial
procurement,
(ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
This contract was awarded as a Call off Contract via CCS G-Cloud 14 framework. The contract was initially awarded for the period 06.01.25 - 31.07.25.
EA have used the extension option available within the call off contract to extend the contract until 31.03.26.
The original Call off Contract awarded value was £119,218.75.
EA intends to modify the call off contract to increase the call off value by £30,000 to a total of £149,218.75. The modification is justified as additional services are required that EA did not foresee when establishing the contract and to change provider at this time would cause delay in terms of managing a new procurement. The
additional £30k value required is 25% of the original contract value and well below the 50% threshold.
Regulation 72 (1) (b) applies.
The regulation states:
(b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor -
(i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial
procurement,
(ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £30,000
Total contract value after the modifications
Value excluding VAT: £149,218.75