Section one: Contracting authority/entity
one.1) Name and addresses
Ayrshire College
Main Campus, Hill Street
Kilmarnock
KA1 3HY
Contact
Alan Ritchie
Telephone
+44 1563523501
Fax
+44 1563538182
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00456
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ayrshire College Finance System
Reference number
2025-EX-12
two.1.2) Main CPV code
- 72261000 - Software support services
two.1.3) Type of contract
Services
two.1.4) Short description
This is a voluntary ex ante transparency notice (VEAT). Ayrshire College intends to award a contract for it's finance system for 4 years.
two.1.5) Estimated total value
Value excluding VAT: £410,000
two.1.6) Information about lots
This concession is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £410,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
Ayrshire College - Kilmarnock
two.2.4) Description of the procurement
This is a voluntary ex ante transparency notice (VEAT). Ayrshire College intends to award a contract for it's financial software system for 4 years.
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: Technical
- Criterion: Commercial
two.2.7) Duration of the concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Award procedure without prior publication of a concession notice in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The College requires to replace its current finance system. The College established a Finance System Implementation Group with the remit to review the various procurement options open to it, noting that there is a balance to be struck between value for money (overall cost of new system) and the technical capacity of the replacement system. Whilst the various procurement options open to the College do provide a route to market, the Group considered that the indicative costs of the proposed suppliers were cost prohibitive given the current financial challenges facing the organisation. The Group also undertook a market testing exercise considering other potential suppliers and their ability to deliver on similar projects. The Group has concluded that when taking into account both value for money, technical specification and ability to deliver on similar projects that Symmetry Ltd will provide the most economically advantageous outcome for the College. The College therefore proposes to award the contract for the supply of the new finance system to Symmetry.
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-037735
Section five. Award of concession
A concession/lot is awarded: Yes
five.2) Award of concession
five.2.1) Date of concession award decision
13 August 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the concessionaire
Symmetry Ltd
7-11 Lodway, The Old Brewery Business Park, Pill
Bristol
BS20 0DH
Telephone
+44 01179006262
Country
United Kingdom
NUTS code
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
The concessionaire is an SME
No
five.2.4) Information on value of concession and main financing terms (excluding VAT)
Total value of the concession/lot: £410,000
Section six. Complementary information
six.3) Additional information
(SC Ref:808947)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court and Justice of the Peace
Marnock Street
Kilmarnock
KA1 1ED
Country
United Kingdom