Scope
Reference
25-065
Description
Crowden Outdoor Education Centre offers high quality residential stays for groups of children, young people and families who may be part of an organised group such as schools, youth groups, uniformed group or targeted provision delivered by RMBC. On occasions private individuals may also stay at the centre. Residential group sizes may be up to 40 people but will not be less than 10 people per visit. Day visitors who may require a lunch service can be up to 70 participants.
The Service Provider will when booked provide meals from the first evening until lunch on the last day. These will include:
• Breakfast (e.g. egg, bacon, sausage with vegetarian option, beans, hash browns, toast with various spreads, selection of cereals)
• A packed lunch (e.g. filled sandwich/roll, homemade cake. fruit, snack, yoghurt, drink carton for off -site groups)
• Evening meal - Two courses (main and dessert). No processed ready meals, fresh foods to be used where available unless cost prohibitive.
Portion sizes must be adequate to sustain the average person taking part in high levels of practical activity. Meals must be planned to meet the national nutritional guidelines for the population demographic predominantly but not exclusively children aged 8 - 16 and Adult supervisors. The supplier will be responsible for providing menu plans as a minimum once an academic year to be approved by the Authority. All menu plans should provide a balanced diet as indicated in Public Health England's "The Eat well Guide" See https://www.gov.uk/government/publications/the-eatwell-guide and respond to specific dietary requirements.
Contract dates (estimated)
- 9 January 2026 to 8 January 2031
- 5 years
Main procurement category
Services
CPV classifications
- 55500000 - Canteen and catering services
Contract locations
- UKE - Yorkshire and the Humber
Engagement
Engagement deadline
11 September 2025
Engagement process description
This notice is issued to provide information a market engagement opportunity only.
All of Rotherham Council's procurement opportunities are published on YORtender. To bid for this opportunity when it becomes live your organisation will need to be registered to the portal. You can register your organisation here: https://yortender.eu-supply.com/login.asp?B=YORTENDER
All suppliers who wish to bid for Rotherham Council procurement opportunities must be registered on the Central Digital Platform, with all supplier information submitted and kept up to date.
Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming procurement for Catering Provider for Crowden Outdoor Education Centre.
This market engagement therefore seeks to share any knowledge on Crowden Outdoor Education Centre and gain knowledge on any potential barriers.
All costs associated with engaging in this market engagement must be borne by the Supplier. RMBC will not contribute in any way to meeting the production costs of any response.
No down-selection of potential providers will take place as a consequence of any responses to this market engagement.
Participation in this Market Engagement (ME) exercise is via an event to be held on Thursday 11/09/2025 at 10:00 at Crowden Outdoor Adventure Centre, SK13 1HZ.
To register your interest for a place at the event, please email laura.wilkinson@rotherham.gov.uk by 12 noon on Tuesday 09/09/2025.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Contracting authority
Rotherham Borough Council
- Public Procurement Organisation Number: PGYC-3376-BGQP
Riverside House, Main Street
Rotherham
S60 1AE
United Kingdom
Region: UKE31 - Barnsley, Doncaster and Rotherham
Organisation type: Public authority - sub-central government