Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT12NQ
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Targeting Operating Model (TOM) Review, Definition & Implementation
Reference number
ICT-24-032
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Services contract - Provision of Initial and Follow-Up ITSM Implementation phases and Target Operating Model Definition and Implementation Services.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £149,218.75
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Provision of Initial and Follow-Up ITSM Implementation phases and Target Operating Model Definition and Implementation Services.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
Contracting authority retained the option to extend the period of this contract beyond it's initial term. Contract extended until 31 March 2026.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This contract was awarded as a Call off Contract via CCS G-Cloud 14 framework. The contract was initially awarded for the period 06.01.25 - 31.07.25. EA have used the extension option available within the call off contract to extend the contract until 31.03.26.
The original Call off Contract awarded value was £119,218.75.
EA intends to modify the call off contract to increase the call ff value by £30,000 to a total of £149,218.75. The modification is justified as additional services are required that EA did not foresee when establishing the contract and to change provider at this time would cause delay in terms of managing a new procurement. The additional £30k value required is 25% of the original contract value and well below the 50% threshold.
Regulation 72 (1) (b) applies.
The regulation states:
(b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor-
(i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement,
(ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority,
provided that any increase in price does not exceed 50% of the value of the original contract.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
6 January 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
6ByThree Digital Limited
The IncuHive Space
Winchester
SO21 2JN
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
13434829
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £149,218.75
Total value of the contract/lot/concession: £149,218.75
Section six. Complementary information
six.3) Additional information
The contract has been extended to 31 March 2026 using extension option contained in the call off contract. EA intends to modify this contract by increasing the contract value by £30,000 to a total of £149,218.75. Additional services are required that EA did not foresee when establishing the contract and to change provider at this time would cause delay in terms of managing a new procurement. The overall nature of contract is not altered and the Modification value does not exceed 50 % of
original contract value.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions.
Belfast
Country
United Kingdom