Scope
Reference
002652
Description
The British Library is seeking suppliers for the Shared Repository Service for its next phase of operation from 1.1.2026 - 31.3.2029.
During this period, the Shared Repository Service will transition to a cost recovery model. The initial duration of this contract is 15 months 1.1.2026-31.3.2027 with an option to extend for a further 12 + 12 months, subject to the success of the cost recovery model.
The contract shall be awarded in its entirety and will not be let in lots due to the economic and practical efficiencies presented by a single contract delivery model.
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Total value (estimated)
- £340,000 excluding VAT
- £408,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 March 2027
- Possible extension to 31 March 2029
- 3 years, 3 months
Description of possible extension:
The British Library is seeking suppliers for the Shared Repository Service for its next phase of operation from 1.1.2026 - 31.3.2029. During this period, the Shared Repository Service will transition to a cost recovery model. The initial duration of this contract is 15 months 1.1.2026-31.3.2027 with an option to extend for a further 12 + 12 months, subject to the success of the cost recovery model.
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UK - United Kingdom
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
19 September 2025, 11:59pm
Tender submission deadline
30 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criterion 2 | Quality | 60% |
| Criterion 1 | Price | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
British Library
- Public Procurement Organisation Number: PCXZ-9362-XQJM
British Library, 96 Euston Road
London
NW1 2DB
United Kingdom
Email: procurement@bl.uk
Region: UKI31 - Camden and City of London
Organisation type: Public authority - central government