Section one: Contracting authority
one.1) Name and addresses
NHS Coventry and Warwickshire Integrated Care Board
Westgate House Market Street
Warwick
CV34 4DE
Contact
Stacey Thrower
Country
United Kingdom
Region code
UKG33 - Coventry
Internet address(es)
Main address
https://www.happyhealthylives.uk/
Buyer's address
https://www.happyhealthylives.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire
Reference number
AG23008
two.1.2) Main CPV code
- 85130000 - Dental practice and related services
two.1.3) Type of contract
Services
two.1.4) Short description
******THIS IS AN INTENTION TO AWARD NOTIFICATION******
NHS Coventry and Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intends to award a Personal Dental Services (PDS) contract for the provision of Intermediate Minor Oral Surgery (IMOS) Dental Services, following a robust Competitive Process under The Health Care Services (Provider Selection Regime) Regulations 2023 to each the following Providers:
Yorkshire IMOS Ltd for Lot 1 - Coventry
Deol Dental Group for Lot 2 - Nuneaton or Bedworth
Dental Spa Solutions for Lot 4 - Warwick or Leamington Spa with a spoke site in Stratford-Upon-Avon
Please note Lot 3 - Rugby has not been awarded as part of this process.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £12,055,544
two.2) Description
two.2.1) Title
Lot 1 - Coventry
Lot No
1
two.2.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
Main site or place of performance
Coventry
two.2.4) Description of the procurement
NHS Coventry & Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intend to award a contract to Yorkshire IMOS Ltd for the Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire following a robust Competitive Process.
The contract will be for a duration of 7 years with with an option to extend for a period or periods of up to 3 years at the discretion of the commissioner from 1st April 2026 - 31st March 2036 (total contract lifetime of 10 years).
The approximate lifetime value of the contract (including extensions) is £6,026,906.
This is an existing service and has been awarded to a new provider.
The Key Criteria were weighted as follows;
• Quality & Innovation – 49.00%
• Value – 9.00%
• Integration, Collaboration and Service Sustainability – 18.00%
• Improving Access, Reducing Health Inequalities and Facilitating Choice – 14.00%
• Social Value – 10.00%
two.2.5) Award criteria
Quality criterion - Name: Quality & Innovation / Weighting: 49.00%
Quality criterion - Name: Integration, Collaboration and Service Sustainability / Weighting: 18.00%
Quality criterion - Name: Improving Access, Reducing Health Inequalities and Facilitating Choice / Weighting: 14.00%
Quality criterion - Name: Social Value / Weighting: 10.00%
Price - Weighting: 9.00%
two.2.11) Information about options
Options: Yes
Description of options
The contract is expected to start on 1st April 2026 and run until 31st March 2033 (7 year duration and total value of £4,218,834) with an option for the commissioner to extend for a period or periods of up to 3 years until 31st March 2036. (10 year total contract lifetime with a lifetime value of £6,026,906)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice.
Representations by providers must be made in writing to the Contracting Authority via the Atamis e-tendering portal by 2400hrs (Midnight) on Thursday 11th September 2025 to:
'Coventry and Warwickshire ICB re: Project Reference: C286822 - COMPETITIVE: IMOS in Coventry and Warwickshire (4 lots)'
This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.
two.2) Description
two.2.1) Title
Lot 2 - Nuneaton or Bedworth
Lot No
2
two.2.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Nuneaton or Bedworth
two.2.4) Description of the procurement
NHS Coventry & Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intend to award a contract to Deol Dental Group for the Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire following a robust Competitive Process.
The contract will be for a duration of 7 years with with an option to extend for a period or periods of up to 3 years at the discretion of the commissioner from 1st April 2026 - 31st March 2036 (total contract lifetime of 10 years).
The approximate lifetime value of the contract (including extensions) is £3,014,319
This is an existing service and has been awarded to a new provider.
The Key Criteria were weighted as follows;
• Quality & Innovation – 49.00%
• Value – 9.00%
• Integration, Collaboration and Service Sustainability – 18.00%
• Improving Access, Reducing Health Inequalities and Facilitating Choice – 14.00%
• Social Value – 10.00%
two.2.5) Award criteria
Quality criterion - Name: Quality & Innovation / Weighting: 49.00%
Quality criterion - Name: Integration, Collaboration and Service Sustainability / Weighting: 18.00%
Quality criterion - Name: Improving Access, Reducing Health Inequalities and Facilitating Choice / Weighting: 14.00%
Quality criterion - Name: Social Value / Weighting: 10.00%
Price - Weighting: 9.00%
two.2.11) Information about options
Options: Yes
Description of options
The contract is expected to start on 1st April 2026 and run until 31st March 2033 (7 year duration and total value of £2,110,023) with an option for the commissioner to extend for a period or periods of up to 3 years until 31st March 2036. (10 year total contract lifetime with a lifetime value of £3,014,319)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice.
Representations by providers must be made in writing to the Contracting Authority via the Atamis e-tendering portal by 2400hrs (Midnight) on Thursday 11th September 2025 to:
'Coventry and Warwickshire ICB re: Project Reference: C286822 - COMPETITIVE: IMOS in Coventry and Warwickshire (4 lots)'
This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.
two.2) Description
two.2.1) Title
Lot 3 - Rugby
Lot No
3
two.2.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Rugby
two.2.4) Description of the procurement
*This Lot has not been awarded*
Previously advertised details:
Lot 3 - Rugby
The estimated annual agreement value will be the price per Unit of Dental Activity
(UDA) multiplied by the number of UDAs being commissioned as stated in Document 1 (This can be found in the document section within the project on Atamis).
The following non-negotiable UDA rates have been set for this service.
• Assessment only and referral back to the GDP or onward to Acute setting (1 UDA per referral @ £51.91)
• Extraction with Local Anaesthetic, inclusive of assessment (3 UDAs at a price of £155.73 for each course of treatment of Minor Oral Surgery from first appointment to discharge)
• Extraction with Conscious Sedation (£173.08 per patient plus 3 UDAs for the Extraction).
The Preferred Provider for each lot is to deliver the UDAs as detailed in table 1.7.1 within Document 1 (4200 Units of Dental Activity) from December 2025 and every year thereafter for the remaining contract term.
For avoidance of doubt the price per 1 UDA is £51.91, 3 UDAs is £155.73 and Extraction with Conscious Sedation is £173.08 plus 3 UDAs for the extraction. These prices are fixed for the duration of the contract, unless adjusted by Doctors’ and Dentists’ Review Body (DDRB) uplift in subsequent years. All quoted prices will be increased in line with the annual DDRB uplift, up to and beyond the service commencement date.
The Commissioner is not providing premises nor proposing specific premises where the services are to be delivered from; however, all proposed premises must be located within 1 of the 4 postcode areas listed below;
• CV21 2
• CV21 3
• CV22 6
• CV22 7
two.2.5) Award criteria
Quality criterion - Name: Quality & Innovation / Weighting: 49.00%
Quality criterion - Name: Integration, Collaboration and Service Sustainability / Weighting: 18.00%
Quality criterion - Name: Improving Access, Reducing Health Inequalities and Facilitating Choice / Weighting: 14.00%
Quality criterion - Name: Social Value / Weighting: 10.00%
Price - Weighting: 9.00%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Key Criteria were weighted as follows;
• Quality & Innovation – 49.00%
• Value – 9.00%
• Integration, Collaboration and Service Sustainability – 18.00%
• Improving Access, Reducing Health Inequalities and Facilitating Choice – 14.00%
• Social Value – 10.00%
two.2) Description
two.2.1) Title
Lot 4 - Warwick or Leamington Spa with a spoke site in Stratford- upon -Avon
Lot No
4
two.2.2) Additional CPV code(s)
- 85130000 - Dental practice and related services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Warwick or Leamington Spa with a spoke site in Stratford- upon -Avon
two.2.4) Description of the procurement
NHS Coventry & Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intend to award a contract to Dental Spa Solutions Ltd for the Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire following a robust Competitive Process.
The contract will be for a duration of 7 years with with an option to extend for a period or periods of up to 3 years at the discretion of the commissioner from 1st April 2026 - 31st March 2036 (total contract lifetime of 10 years).
The approximate lifetime value of the contract (including extensions) is £3,014,319.
This is an existing service and has been awarded to an existing provider.
The Key Criteria were weighted as follows;
• Quality & Innovation – 49.00%
• Value – 9.00%
• Integration, Collaboration and Service Sustainability – 18.00%
• Improving Access, Reducing Health Inequalities and Facilitating Choice – 14.00%
• Social Value – 10.00%
two.2.5) Award criteria
Quality criterion - Name: Quality & Innovation / Weighting: 49.00%
Quality criterion - Name: Integration, Collaboration and Service Sustainability / Weighting: 18.00%
Quality criterion - Name: Improving Access, Reducing Health Inequalities and Facilitating Choice / Weighting: 14.00%
Quality criterion - Name: Social Value / Weighting: 10.00%
Price - Weighting: 9.00%
two.2.11) Information about options
Options: Yes
Description of options
The contract is expected to start on 1st April 2026 and run until 31st March 2033 (7 year duration and total value of £2,110,023) with an option for the commissioner to extend for a period or periods of up to 3 years until 31st March 2036. (10 year total contract lifetime with a lifetime value of £3,014,319)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice.
Representations by providers must be made in writing to the Contracting Authority via the Atamis e-tendering portal by 2400hrs (Midnight) on Thursday 11th September 2025 to:
'Coventry and Warwickshire ICB re: Project Reference: C286822 - COMPETITIVE: IMOS in Coventry and Warwickshire (4 lots)'
This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-038082
Section five. Award of contract
Lot No
1
Title
Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire (Lot 1 - Coventry)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 May 2025
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Yorkshire IMOS Ltd
Dodd & Co, Clint Mill, Cornmarket
Penrith
CA11 7HW
Country
United Kingdom
NUTS code
- UKD1 - Cumbria
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £6,026,906
Total value of the contract/lot: £6,026,906
Section five. Award of contract
Lot No
2
Title
Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire (Lot 2 - Nuneaton or Bedworth)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 May 2025
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Deol Dental Group
158 Kenilworth Road
Coventry
CV4 7AP
Country
United Kingdom
NUTS code
- UKG33 - Coventry
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £3,014,319
Total value of the contract/lot: £3,014,319
Section five. Award of contract
Lot No
4
Title
Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire (Lot 4 - Warwick or Leamington Spa with a spoke site in Stratford- upon -Avon)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 May 2025
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Dental Spa Solutions Ltd
28-30 Hamilton Terrace
Leamington Spa
CV32 4LY
Country
United Kingdom
NUTS code
- UKG13 - Warwickshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £3,014,319
Total value of the contract/lot: £3,014,319
Section five. Award of contract
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.3) Additional information
This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice.
Representations by providers must be made in writing to the Contracting Authority via the Atamis e-tendering portal by 2400hrs (Midnight) on Thursday 11th September 2025 to:
'Coventry and Warwickshire ICB re: Project Reference: C286822 - COMPETITIVE: IMOS in Coventry and Warwickshire (4 lots)'
This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.
The award decision makers are as below;
Governance Boards:
West Midlands Dental Assurance & Information Group
West Midlands Joint Commissioning Group
West Midlands Joint Committee
Project Group:
Senior Programme Manager – Business Case Support - OWM
Contract Manager – Project Support – OWM -
Senior Commissioning Manager – Temporary Lead & Moderation - OWM
Senior Commissioning Manager – Evaluator & Moderation - OWM
Dental Contract Manager – Evaluator, Project Support & Moderation - OWM
Commissioning Manager: Secondary Care, Immediate Minor Oral Surgery and Community Dental Service - Project Team, Evaluator, Mobilisation - OWM
Finance Officer - Finance Lead, Evaluator - OWM
Senior Procurement Manager - Procurement Lead - AGEM
Procurement Officer – Project Support - AGEM
Evaluators:
Dental Contract Manager - OWM
Contract Manager - OWM
Dental Contracts Officer - OWM
Dental Contracts Officer - OWM
Commissioning Manager – Secondary Care, Immediate Minor Oral Surgery and Community Dental Service - OWM
Finance Officer - OWM
Primary Care Finance Manager - OWM
Finance Support Officer - OWM
Dental Advisor - NHSE
Dental Advisor - OWM
Dental Advisor - - OWM
Consultant in DPH - NHSE
Senior HR Business Partner - AGEM
Associate Director – Procurement Special Projects - AGEM
Senior Information Governance Manager - AGEM
Engagement and Outreach Officer – Healthwatch Warwickshire
Leadership and management fellow in oral surgery – UHB FT
Contracts Officer - OWM
Senior Commissioning Manager - OWM
Head of Human Resources – AGEM
Note : Office of the West Midlands (OWM) staff are employed by BSOL ICB on behalf of the 6 West Midlands ICBs
Two Conflicts of interest were identified throughout, and these were dealt with following assessment by the Commissioner.
One conflict resulted in an evaluator being replaced on the project, and the other was not deemed a valid conflict. The evaluator replaced was a patient of a provider that bid under stage 1.
The other conflict was not deemed a valid conflict and the evaluator was allowed to continue.
This evaluator had previously been employed by two of the stage 1 bidders, and the mitigations put in place were that there was no current relationship with the previous employers other than professional contract management, that there would be multiple evaluators, and all evaluated bids would progress through robust independent moderation.
The Key Criteria were weighted as follows;
• Quality & Innovation – 49.00%
• Value – 9.00%
• Integration, Collaboration and Service Sustainability – 18.00%
• Improving Access, Reducing Health Inequalities and Facilitating Choice – 14.00%
• Social Value – 10.00%
The weighting of the key criteria have been deemed by the commissioner to be the most suitable for this service with Quality & Innovation being weighted the highest at 49%. This is a high level clinical service and the quality of such service is consequently a higher priority to the Commissioner in terms of patient care and outcomes.
In their respective lots the preferred providers scored a pass on all of the pass / fail questions within the Basic Selection Criteria and for the Key Criteria Section 2: Value and Section 3: Integration, Collaboration & Service Sustainability questions. The preferred providers also scored the highest overall for the Key Criteria Questions (Sections 1, 2, 3, 4, and 5) against the published scoring criteria (set out at paragraph 27.3.2 of the Competitive Process – Overview and Instructions).
six.4) Procedures for review
six.4.1) Review body
NHS England Independent Patient Choice and Procurement Panel
London
London
SE1 8UG
Country
United Kingdom