Scope
Reference
PQ0614
Description
Birmingham City Council seeks to grant licences to suitable operators to provide catering services from mobile facilities within Birmingham parks. There are approximately 27 sites available for concessionaire facilities such as ice cream vans and small mobile hot/cold food kiosks. A full list of sites is contained within the tender documentation.
Licences will commence on 1st February 2026 and will be for a term of four years. A fee will be payable for the licence from each operator for each individual site (pitch) and applications are invited on this basis.
Interested organisations must demonstrate a proven track record in the operation of similar catering operations, along with a credible business plan, good regulatory compliance and a quality product range offering.
The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be able to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation.
If you are unable to register with In-tend or have any questions or problems on how to use this web site please email us at etendering@birmingham.gov.uk.
Your completed tender submission should be returned by 12:00 noon on Tuesday 30th September 2025 via the 'In-tend' system https://in-tendhost.co.uk/birminghamcc
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2030
- 4 years
Main procurement category
Services
CPV classifications
- 15555000 - Ice cream and similar products
- 55520000 - Catering services
Contract locations
- UKG31 - Birmingham
Submission
Enquiry deadline
23 September 2025, 11:59pm
Tender submission deadline
30 September 2025, 11:00am
Submission address and any special instructions
This Request for Quotations is being issued using the Council's e-tendering system 'In-tend' and organisations must ensure that they are registered users. The procurement process will be managed using this system and therefore all bids must be submitted by Tenderers via the 'in-tend' system. https://in-tendhost.co.uk/birminghamcc Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function and you should not contact any individual directly either by email or by telephone. If you are already a registered user, you do not have to re-register. If you are unable to register with in-tend or are experiencing difficulties, please email the etendering@birmingham.gov.uk. Deadline for request for quotation is noon on 30th September 2025.
Tenders may be submitted electronically
Yes
Award criteria
The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 30%. The overall weighting for the Fee is 70% For full details please refer to the procurement documents.
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Contracting authority
Birmingham City Council
- Public Procurement Organisation Number: PCJJ-4826-QMLZ
Council House, 1 Victoria Square
Birmingham
B1 1BB
United Kingdom
Contact name: Commercial and Procurement Services
Email: etendering@birmingham.gov.uk
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government