Planning

Leisure Management System

  • The North Yorkshire Council

UK2: Preliminary market engagement notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-052011

Procurement identifier (OCID): ocds-h6vhtk-0523de (view related notices)

Published 28 August 2025, 2:17pm



Scope

Description

The Authority is seeking to engage with suppliers who have experience in this market to help it refine the requirements of the procurement exercise.

This is a retrospective preliminary market engagement notice covering the Request For Information (RFI) that was published via our e-tendering system (YORtender) in November / December 2024. Discovery sessions were held in January 2025 for suppliers who had submitted an RFI.

Total value (estimated)

  • £2,600,000 excluding VAT
  • £3,120,000 including VAT

Above the relevant threshold

Contract dates (estimated)

  • 12 January 2026 to 24 August 2029
  • Possible extension to 24 August 2033
  • 7 years, 7 months, 13 days

Main procurement category

Services

CPV classifications

  • 72000000 - IT services: consulting, software development, Internet and support

Contract locations

  • UKE2 - North Yorkshire

Engagement

Engagement deadline

28 February 2025

The engagement was carried out before this notice was published.

Engagement process description

The purpose of this Request for Information (RFI) is to assist North Yorkshire Council (the Authority) to understand the current market conditions. This is to inform their options for

the procurement of a Leisure Management System.

The Authority intends to use information gained from the market to inform future procurement options.

This is a retrospective preliminary market engagement notice covering the RFI notice published via our e-tendering system (YORtender) in November 2024.


Participation

Particular suitability

  • Small and medium-sized enterprises (SME)
  • Voluntary, community and social enterprises (VCSE)

Submission

Publication date of tender notice (estimated)

2 September 2025


Contracting authority

The North Yorkshire Council

  • Public Procurement Organisation Number: PNXY-8263-XCNL

County Hall, Racecourse Lane

Northallerton

DL7 8AD

United Kingdom

Region: UKE22 - North Yorkshire CC

Organisation type: Public authority - sub-central government