Scope
Description
The Authority is seeking to engage with suppliers who have experience in this market to help it refine the requirements of the procurement exercise.
This is a retrospective preliminary market engagement notice covering the Request For Information (RFI) that was published via our e-tendering system (YORtender) in November / December 2024. Discovery sessions were held in January 2025 for suppliers who had submitted an RFI.
Total value (estimated)
- £2,600,000 excluding VAT
- £3,120,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 12 January 2026 to 24 August 2029
- Possible extension to 24 August 2033
- 7 years, 7 months, 13 days
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKE2 - North Yorkshire
Engagement
Engagement deadline
28 February 2025
The engagement was carried out before this notice was published.
Engagement process description
The purpose of this Request for Information (RFI) is to assist North Yorkshire Council (the Authority) to understand the current market conditions. This is to inform their options for
the procurement of a Leisure Management System.
The Authority intends to use information gained from the market to inform future procurement options.
This is a retrospective preliminary market engagement notice covering the RFI notice published via our e-tendering system (YORtender) in November 2024.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
2 September 2025
Contracting authority
The North Yorkshire Council
- Public Procurement Organisation Number: PNXY-8263-XCNL
County Hall, Racecourse Lane
Northallerton
DL7 8AD
United Kingdom
Email: procurement@northyorks.gov.uk
Website: https://www.northyorks.gov.uk/
Region: UKE22 - North Yorkshire CC
Organisation type: Public authority - sub-central government