Scope
Reference
IA3649
Description
The Council would like to procure a Framework Agreement for the provision of arboriculture services including tree surgery and tree condition surveys. These works are an essential component in the delivery of our Corporate Tree Management Strategy and will enable us to undertake remedial works on trees that are hazardous or potentially dangerous to members of the public.
This procurement has 9 lots split geographically across Staffordshire, awarding three suppliers per lot.
Commercial tool
Establishes a framework
Total value (estimated)
- £1,248,720 excluding VAT
- £1,498,464 including VAT
Above the relevant threshold
Contract dates (estimated)
- 8 December 2025 to 7 December 2027
- Possible extension to 7 December 2029
- 4 years
Description of possible extension:
2 x 1 year extensions to 7th December 2028 and 7th December 2029.
Main procurement category
Services
CPV classifications
- 77100000 - Agricultural services
- 77200000 - Forestry services
Contract locations
- UKG2 - Shropshire and Staffordshire
Lot 1. Newcastle
Description
Services to be carried out within the borough of Newcastle-under-Lyme
Lot value (estimated)
- £144,870 excluding VAT
- £173,844 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Staffordshire Moorlands
Description
Services to be carried out within the district of Staffordshire Moorlands.
Lot value (estimated)
- £118,965 excluding VAT
- £142,758 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Stafford
Description
Services to be carried out within the borough of Stafford.
Lot value (estimated)
- £178,255 excluding VAT
- £213,906 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Cannock
Description
Services to be carried out within the district of Cannock.
Lot value (estimated)
- £152,570 excluding VAT
- £183,084 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. East Staffordshire
Description
Services to be carried out within the borough of East Staffordshire.
Lot value (estimated)
- £78,925 excluding VAT
- £94,710 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Lichfield
Description
Services to be carried out within the district of Lichfield.
Lot value (estimated)
- £95,095 excluding VAT
- £114,114 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Tamworth
Description
Services to be carried out within the borough of Tamworth.
Lot value (estimated)
- £46,860 excluding VAT
- £56,232 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8. South Staffordshire
Description
Services to be carried out within the district of South Staffordshire.
Lot value (estimated)
- £158,180 excluding VAT
- £189,816 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 9. Countywide
Description
Services to be carried out over Staffordshire
Lot value (estimated)
- £275,000 excluding VAT
- £330,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0.30%
Further information about fees
Please review the Framework Agreement, clause 12.
Framework operation description
As three suppliers per lot will be awarded, the Council can either Direct Award starting off with number one supplier or carry out a Further Competition.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Please note South Staffordshire District Council are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.
Contracting authority location restrictions
- UKG2 - Shropshire and Staffordshire
Participation
Technical ability conditions of participation
Lot 1. Newcastle
Lot 2. Staffordshire Moorlands
Lot 3. Stafford
Lot 4. Cannock
Lot 5. East Staffordshire
Lot 6. Lichfield
Lot 7. Tamworth
Lot 8. South Staffordshire
Lot 9. Countywide
Staffordshire County Council requires the successful suppliers to either provide a 3rd party accreditations (or complete the long hand questions) for the below CAS sections:
1. CAS: Health and Safety (exemptions can be ISO 45001 or SSIP scheme certificate)
2: CAS: Environmental (exemptions can be BS EN ISO 14001 or ConstructionLine Gold)
3: CAS: Quality (exemptions can be BS EN ISO 9001 or ConstructionLine Gold)
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
The tender requires each surveyor working on this contract to demonstrate proof of competency, below are some examples that are deemed acceptable:
• City and Guilds NPTC CS 30 - Chainsaw Maintenance/Cross Cut & Stack Timber using a chainsaw
• City and Guilds NPTC CS 31 - Fell and Process Small Trees
• City and Guilds NPTC CS 32 - Fell & Process Trees Over 380mm
• City and Guilds NPTC CS 38 - Award in Accessing a Tree Using a Rope & Harness
• City and Guilds NPTC CS 39 - Certificate of Competence in Tree Climbing and Aerial Rescue
• City and Guilds NPTC CS34/35 - Severing Uprooted or
Windblown Trees Using a Chainsaw
EQUIVALENTS CAN BE PROVIDED - please note it is the responsibility of the Supplier to evidence as part of the submission, that the equivalent solution proposed fully satisfies the requirements defined by the specification or question.
Particular suitability
Lot 1. Newcastle
Lot 2. Staffordshire Moorlands
Lot 3. Stafford
Lot 4. Cannock
Lot 5. East Staffordshire
Lot 6. Lichfield
Lot 7. Tamworth
Lot 8. South Staffordshire
Lot 9. Countywide
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
25 September 2025, 11:59pm
Tender submission deadline
2 October 2025, 12:00pm
Submission address and any special instructions
The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'.
https://supplierlive.proactisp2p.com
All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
7 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 May 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Individual Tree Works Total | Price | 25% |
| Additional Items | Price | 15% |
| Tree Condition Surveys | Price | 15% |
| Standard of Work | Quality | 10% |
| Environmental credentials | Quality | 10% |
| Health and Safety | Quality | 10% |
| Communication and Contract Management | Quality | 10% |
| Call Out Rates | Price | 5% |
Other information
Description of risks to contract performance
Local Government Re-organisation
1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".
1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.
1.3 Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest.
1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.
1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets
2 The parties agree that in the event of a Local Government Re-organisation:-
2.1 that reorganisation of local authorities may result in the transfer assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and
2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder
2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
SCC E-Tendering Portal User Guide.pdf
SCC E-Tendering Portal User Guide
Contracting authorities
Staffordshire County Council
- Public Procurement Organisation Number: PZDG-2995-QQMD
1 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
South Staffordshire District Council
- Public Procurement Organisation Number: PNNH-3468-CHWJ
Council Offices, Wolverhampton Road
Codsall
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United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government