Scope
Reference
DN786340
Description
Cornwall Council is seeking to award a contract for each of the 7 sites to be planted and maintained between October 2025-October 2030. Each site will be a separate lot with 1 supplier per lot. A single supplier will be awarded the preparation, planting and maintenance contract for 5 years for that site; services at a site will not be split across suppliers. Suppliers can bid for as many sites as they have capacity to deliver. The 7 Lots are as follows: • Lot 1 Levalsa and Tregenna • Lot 2 Barwick and Furda • Lot 3 Wenfork • Lot 4 Lambrigganand Lambourne • Lot 5 Tilland and Luccombe • Lot 6 Resparveth • Lot 7 Venn
Further details can be found at Supplying the Southwest - www.supplyingthesouthwest.org.uk
Total value (estimated)
- £882,975 excluding VAT
- £1,059,570 including VAT
Above the relevant threshold
Contract dates (estimated)
- 21 October 2025 to 20 October 2030
- 5 years
Options
The right to additional purchases while the contract is valid.
Due to the nature of the funding that supports the delivery of the woodland creation the Forestry Commission may require some changes to the planting area, species and number of trees and this therefore may result in a subsequent total price change.
Main procurement category
Services
CPV classifications
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
Contract locations
- UK - United Kingdom
Lot constraints
Description of how multiple lots may be awarded:
Each site will be a separate lot with 1 supplier per lot. A single supplier will be awarded the preparation, planting and maintenance contract for 5 years for that site; services at a site will not be split across suppliers. Suppliers can bid for as many sites as they have capacity to deliver.
Lot 1. Levalsa and Tregenna
Description
Tree Planting and Maintenance at Levalsa and Tregenna
Lot value (estimated)
- £179,462 excluding VAT
- £215,355 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Barwick and Furda
Description
Tree planting and maintenance at Barwick and Furda
Lot value (estimated)
- £266,567 excluding VAT
- £319,881 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Wenfork
Description
Tree planting and maintenance at Wenfork
Lot value (estimated)
- £85,330 excluding VAT
- £102,396 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Lambriggan and Lambourne
Description
Tree planting and maintenance at Lambriggan and Lambourne
Lot value (estimated)
- £121,383 excluding VAT
- £145,660 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 5. Tilland and Luccombe
Description
Tree planting and maintenance at Tilland and Luccombe
Lot value (estimated)
- £123,645 excluding VAT
- £148,374 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 6. Resparveth
Description
Tree planting and maintenance at Resparveth
Lot value (estimated)
- £99,758 excluding VAT
- £119,710 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 7. Venn
Description
Tree planting and maintenance at Venn
Lot value (estimated)
- £6,830 excluding VAT
- £8,194 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Levalsa and Tregenna
Small and medium-sized enterprises (SME)
Lot 2. Barwick and Furda
Lot 3. Wenfork
Lot 4. Lambriggan and Lambourne
Lot 5. Tilland and Luccombe
Lot 6. Resparveth
Lot 7. Venn
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
12 September 2025, 5:00pm
Tender submission deadline
22 September 2025, 12:00pm
Submission address and any special instructions
Submissions must be made through the e-tendering portal Supplying the Southwest www.supplyingthesouthwest.org.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
9 October 2025
Award criteria
Lot 1. Levalsa and Tregenna
Lot 2. Barwick and Furda
Lot 3. Wenfork
Lot 4. Lambriggan and Lambourne
Lot 5. Tilland and Luccombe
Lot 6. Resparveth
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 55.00% |
| Quality | Quality | 35.00% |
| Social Value | Quality | 10.00% |
Lot 7. Venn
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Quality | Quality | 40.00% |
Other information
Payment terms
payments made within 30 days for valid, undisputed invoices
Description of risks to contract performance
Due to the nature of the funding that supports the delivery of the woodland creation the Forestry Commission may require some changes to the planting area, species and number of trees and this therefore may result in a subsequent total price change.
Where there is a change in delivery requirements or scope, the prices submitted by the Supplier in their tender shall be applied, for example, if an increase in tree numbers is required, the additional trees will be priced at the unit rate submitted price in the Supplier's tender.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
A preliminary market engagement notice was not published due to the specification of the requirement being already established and clear. Therefore, it was felt that no additional input from suppliers in the market to help with developing the requirement and approach to the procurement was required prior to publication of the tender notice. The supplier base is already known within the market and relatively static.
Documents
Associated tender documents
http://www.supplyingthesouthwest.org.uk
All the documents and further information can be found at Supplying the Southwest
Contracting authority
Cornwall Council
- Public Procurement Organisation Number: PYRH-9827-DWLP
County Hall
Truro
TR1 3AY
United Kingdom
Contact name: Mrs Claire Williams
Email: claire.williams@cornwall.gov.uk
Website: http://www.cornwall.gov.uk
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public authority - sub-central government