Section one: Contracting authority/entity
one.1) Name and addresses
ScotRail Trains Limited .
Atrium Court, 50 Waterloo Street
Glasgow
G2 6HQ
Contact
Rhona Milligan
rhona.milligan1@scotrail.co.uk
Telephone
+44 7771341526
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30589
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fuel Supply Agreement
Reference number
SR-PACT-PROJ-709
two.1.2) Main CPV code
- 09134220 - Diesel fuel (EN 590)
two.1.3) Type of contract
Supplies
two.1.4) Short description
This notice concerns the direct award of a contract for the supply and delivery of fuel (BS2869 Class A2 or BS EN590) for use in UK Railway vehicles to 6 delivery locations in Scotland; Edinburgh, Glasgow x 3, Inverness and Perth and for the supply and delivery of Diesel to BS EN590 for heating purposes to one delivery location in Glasgow. ScotRail had a fuel supply contract in place with Harvest Energy Limited, who went into Administration and ceased to be able to honour the contract. ScotRail managed to secure short term supply of fuel from another approved supplier and now plan to put a 12-month contract in place to secure a pipeline of product to enable our Diesel Fleets to continue in service, during which time a procurement exercise covering our future fuel requirements will be run.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09100000 - Fuels
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
- UKM82 - Glasgow City
- UKM75 - Edinburgh, City of
- UKM77 - Perth & Kinross and Stirling
- UKM6 - Highlands and Islands
two.2.4) Description of the procurement
Direct award of a 12 month contract under regulation 48 1d following SRTs contracted supplier (Harvest) going into Administration. SRT needs to secure a pipeline of product to enable our Diesel Fleets to continue in service, during which time a tender covering our future fuel requirements will be run.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value provided in this notice is an indicative estimate only, as usage & fuel costs vary significantly.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Extreme and unavoidable operational & contractual urgency as the incumbent supplier has gone into administration. It is absolutely necessary to have a supplier in place to deliver the product to facilitate continued operation of a critical national infrastructure. Given the urgent circumstances, ScotRail Trains Limited is looking to directly award a contract for a 12-month period to an approved Supplier, to ensure continuity of supply, during which time a tender exercise will be carried out. This is being done under regulation 48 1d.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
SR-PACT-CONT-709
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
27 August 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Highland Fuels Ltd
Affric House, Beechwood Park
Inverness
IV2 3BW
Telephone
+44 7551010407
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
Section six. Complementary information
six.3) Additional information
(SC Ref:808433)
six.4) Procedures for review
six.4.1) Review body
High Court of Justiciary
Justiciary Buildings, 1 Mart Street, Saltmarket
Glasgow
G1 5JT
Telephone
+44 1415523795
Country
United Kingdom