Scope
Description
The requirements of the Port are for a service providing servicing and maintenance of all plant, machinery, infrastructure and installations, within the port estate. Alongside a 24/7 callout service for emergency repairs out of hours as and when required.
The contract is anticipated to commence on 01/01/2026 and will continue for a period of 1 Year, unless terminated in accordance with the Conditions of Contract.
There is the potential for a contract extension of 1 year, depending on both the success in achieving the required outcomes and availability of further funding.
The estimated total value of the contract over the total contract period (including any extension period) is a maximum value of £300,000 but no guarantee is given as to the actual value of the contract.
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2026
- Possible extension to 31 December 2027
- 2 years
Description of possible extension:
1 possible 12 month extension
Main procurement category
Services
CPV classifications
- 45259000 - Repair and maintenance of plant
- 71333000 - Mechanical engineering services
Contract locations
- UKD1 - Cumbria
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
12 September 2025, 5:00pm
Tender submission deadline
26 September 2025, 12:00pm
Submission address and any special instructions
Please only submit vis The Chest - www.the-chest.org.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 30% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Pre-Market engagement has been conducted with two possible service providers selected at random. This involved being provided a copy of the fleet list attached in the data pack, alongside a visit to the ports workshop to assess suitability.
Pre-engagement was conducted with the suppliers under clear advice that this was not part of the official tender process and would not in any way contribute to the specification, but allowed the Port Authority to assess the expected costs associated with this service, to ensure the correct governance procedures were followed.
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=5bbc2d49-9d7e-f011-813a-005056b64545&p=e0cc5631-4690-e511-80fb-000c29c9ba21
Contracting authority
Cumberland Council
- Public Procurement Organisation Number: PJGX-9191-DYLV
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
United Kingdom
Region: UKD12 - East Cumbria
Organisation type: Public authority - sub-central government