Section one: Contracting authority
one.1) Name and addresses
Northumbria Police
NE1 3PH
Newcastle upon Tyne
james.thornton@northumbria.police.uk
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
https://www.northumbria.police.uk/
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Asset Management Solution
Reference number
NP0330
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Northumbria Police’s Estates Team manage around 105 properties and do not currently have an asset management system to help capture and manage all elements of the estate, from leasehold and freehold contract information, certification to day-to-day repairs and maintenance. Instead, this is managed manually through various spreadsheets.To streamline the process, an asset management system is required to help create efficiencies and help achieve IFRS16 compliance.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £243,655
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
Northumbria Police’s Estates Team manage around 105 properties and do not currently have an asset management system to help capture and manage all elements of the estate, from leasehold and freehold contract information, certification to day-to-day repairs and maintenance. Instead, this is managed manually through various spreadsheets.To streamline the process, an asset management system is required to help create efficiencies and help achieve IFRS16 compliance.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
NP0330
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-003320
Section five. Award of contract
Contract No
NP0330
Lot No
N/A
Title
Asset Management Solution
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 March 2025
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Civica UK Limited
(8th Floor) 30 Stamford Street
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01628868
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £243,655
Total value of the contract/lot: £243,655
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Northumbria Police
Newcastle upon Tyne
Country
United Kingdom