Scope
Reference
DN787552
Description
Dartford Borough Council is seeking suitably qualified and experienced property management partners to provide a range of services to manage non-residential assets (the Services). These assets are generally garage sites but the tender will not restricted to garages as from time to time other non-residential assets may be added to the contract by agreement. All of Dartford Borough Council's assets are located within the council boundaries. However, as a framework tender, works beyond the council boundary may be added later with other similar public bodies.
Professional property management services are sought to take responsibility for the active management of non-residential assets (garages). These services will involve direct tenant interface, void management, rent setting, rent collection, dispute management and optimisation of cash income for the asset group. Furthermore Dartford Borough Council seek partners who can provide a comprehensive service to facilitate repairs and maintenance to the non-residential assets including taking repairs calls, diagnosing and ordering repairs via the client or third party contractor through an electronic works ordering system. In addition, a capital works improvements programme will be delivered using the priced schedules; the value of such works may extend up to £500,000 over a number of years to support the target to increase performance of the garages.
Commercial tool
Establishes an open framework
Total value (estimated)
- £2,750,000 excluding VAT
- £3,300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2029
- 4 years
Main procurement category
Works
Additional procurement category
Services
CPV classifications
- 45213300 - Buildings associated with transport
- 50000000 - Repair and maintenance services
- 79993000 - Building and facilities management services
Contract locations
- UKJ4 - Kent
Framework
Open framework scheme end date (estimated)
30 November 2029
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Further information about fees
With regards to the framework. the successful contractor is to pay Dartford Borough Council £500 for every client signed up and then an amount equal to the first month total rent debit.
Framework operation description
The framework will be accessed via call off agreements.
Selection process for the award of this contract will be using criteria weighting of 40% price and 60% quality
Award method when using the framework
With competition
Contracting authorities that may use the framework
Other Local Authorities or registered housing providers
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 September 2025, 11:59pm
Tender submission deadline
24 September 2025, 12:00pm
Submission address and any special instructions
Full information can be found on the Kent Business Portal: https://procontract.due-north.com/Opportunities/Index?p=8691483f-2f3d-e711-80e1-005056b64545&v=1
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 June 2029
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Cost per garage/ unit per annum | Price | 20% |
| Value based on percentage increase/ decrease against SOR | Price | 20% |
| Technical & Professional Ability - Previous Experience | Quality | 15% |
| Social Value | Quality | 10% |
| Operational Management | Quality | 5% |
| Market Value Assessment | Quality | 5% |
| Repairs Service Provision | Quality | 5% |
| Strategic Asset Planning | Quality | 5% |
| Redevelopment Opportunities | Quality | 5% |
| Promoting the Framework | Quality | 5% |
| Environment | Quality | 5% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Dartford Borough Council
- Public Procurement Organisation Number: PZJD-3364-WHJT
Civic Centre, Home Gardens
Dartford
DA1 1DR
United Kingdom
Contact name: Dartford Borough Council Procurement Team
Telephone: 01322 343434
Email: procurement@dartford.gov.uk
Website: http://www.dartford.gov.uk
Region: UKJ43 - Kent Thames Gateway
Organisation type: Public authority - sub-central government