Scope
Reference
7F-2025-P047
Description
The authorities are seeking a supplier that is able to service and maintain the existing BMS across Kent and Essex Police.
Total value (estimated)
- £1,400,000 excluding VAT
- £1,680,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 31 July 2026 to 30 July 2029
- Possible extension to 30 July 2033
- 7 years
Main procurement category
Services
CPV classifications
- 71314000 - Energy and related services
- 79993000 - Building and facilities management services
- 48421000 - Facilities management software package
- 71314200 - Energy-management services
- 71315300 - Building surveying services
Contract locations
- UKJ4 - Kent
- UKH3 - Essex
Engagement
Engagement deadline
10 September 2025
Engagement process description
Please register your interest in this project by providing your response to the following questions to Becky.Canfield@cambs.police.uk Essex Police 1. Can you demonstrate experience in fault finding and servicing of YORK BMS control systems? 2. Can you demonstrate experience in fault finding, servicing and installation of Trend BMS control systems? 3. Can you demonstrate the capability to provide a 2-hour response time to all areas of Essex? Kent Police 1. Can you demonstrate experience in fault finding and servicing of Allen Martin BMS control systems? 2. Can you demonstrate experience in fault finding, servicing and installation of Trend BMS control systems? 3. Can you demonstrate the capability to provide a 2-hour response time to all areas of Kent? Please feel free to provide any commentary regarding the feasibility and the deliverability of the requirements. The Authority uses an e-tendering platform for all tender activity. This opportunity can be found a follows: 1. Log in to our supplier portal at https://7force.force.com/login 2. Locate the opportunity under the 'Find Opportunities' section 3. Click 'Register Interest' 4. You can then go to 'My Proposals & Quotes' to view the documentation and submit your response. 5. Once you have completed all relevant Requirement Sections, ensure you click the 'Submit' button to ensure your responses are received by us. Upon clicking 'Submit' you will receive a confirmation email. The message centre (found on your Portal homepage) will be available for you to communicate with us regarding any open opportunities, or for any clarification questions you may have.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
1 May 2026
Contracting authorities
The Police, Fire and Crime Commissioner for Essex
- Public Procurement Organisation Number: PPBL-4276-QHPM
Kelvedon Park, London Road, Rivenhall
Witham
CM8 3HB
United Kingdom
Email: becky.canfield@cambs.police.uk
Website: https://7force.force.com
Region: UKH34 - Essex Haven Gateway
Organisation type: Public authority - sub-central government
The Police and Crime Commissioner for Kent
- Public Procurement Organisation Number: PLZD-7548-CLJY
Kent Police HQ, Sutton Road
Maidstone
ME15 9BZ
United Kingdom
Email: becky.canfield@cambs.police.uk
Website: https://7force.force.com
Region: UKJ45 - Mid Kent
Organisation type: Public authority - sub-central government