Scope
Description
This procurement process is being advertised and run by First Greater Western limited on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Great Western Railway (GWR). That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.
If transfer takes place before the contract award the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved
Registration of interest (access to documents)
Please follow this link to register your interest and gain access to the tender documentation.
Link: http://redirect.transaxions.com/events/gUvay
Once you have registered your interest, a link to the tender will be sent via email which will enable you to submit your tender response and view the tender instructions & T&Cs.
Procedure:
This Procurement is being conducted in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure.
The stages will be:
• Stage One - Conditions of Participation (referred to as PQQ in the e-procurement portal)
• Stage Two - Main ITT
The evaluation will be a two-stage approach - the bidders PQQ will be evaluated first and a minimum of the three highest scoring submission will be invited to submit tender responses in Stage Two.
Due to the nature and technical requirements of the contract opportunity, the Client (GWR) will be using certain mandatory Conditions of Participation with pass/fail and weighted criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated.
These Conditions of Participation will relate to:
• Legal capacity
• Financial capacity, and
• Technical ability
E-Procurement Portal:
The Client is using Wax Digital (current e-procurement portal). The detail within Wax Digital applicable to this tender describes how the Procurement will be conducted, including details of the associated Procurement timetable, participation and award criteria and how to respond to this opportunity. Tenderers are strongly encouraged to read through each tab/section before preparing their submission. Tenderers are also encouraged to review all attachments published with this tender.
Tenderers not allocated to this procurement already will need to contact GWR using the details within this notice to be attached and receive the full tender document set.
Total value (estimated)
- £3,200,000 excluding VAT
- £4,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 February 2026 to 1 February 2031
- 5 years
Main procurement category
Services
Additional procurement category
Works
CPV classifications
- 51110000 - Installation services of electrical equipment
- 51310000 - Installation services of radio, television, sound and video equipment
Contract locations
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 September 2025, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
22 September 2025, 12:00pm
Submission address and any special instructions
https://success.medius.com/documentation/source-to-contract/user_guide/sourcing/suppliers_guide/
Submissions will be made through GWRs e-procurement portal Wax Digital. Details provided when bidder registers an interest.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Minimum 3 suppliers
Selection criteria:
A minimum of the three highest scoring tenderers will be invited to Stage Two of this procurement.
Award decision date (estimated)
13 January 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Conditions of Participation (Stage One) | The Conditions of Participation stage will have both Pass/Fail criteria and percentage weighted criteria. The scoring criteria is detailed in the e-procurement portal for bidders to review. A minimum... |
Quality | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
Procedure:
This Procurement is being conducted in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure.
The stages will be:
• Stage One - Conditions of Participation (referred to as PQQ in the e-procurement portal)
• Stage Two - Main ITT
The evaluation will be a two-stage approach - the bidders PQQ will be evaluated first and a minimum of the three highest scoring submission will be invited to submit tender responses in Stage Two.
Due to the nature and technical requirements of the contract opportunity, the Client (GWR) will be using certain mandatory Conditions of Participation with pass/fail and weighted criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated.
These Conditions of Participation will relate to:
• Legal capacity
• Financial capacity, and
• Technical ability
Documents
Associated tender documents
http://redirect.transaxions.com/events/Z0AUa
http://redirect.transaxions.com/events/Z0AUa
Registration of interest (access to documents)
Please follow the link to register your interest and gain access to the tender documentation.
Once you have registered your interest, a link to the tender stage will be sent via email which will enable you to submit your tender stage response and view the tender instructions, specification & T&Cs.
Contracting authority
FIRST GREATER WESTERN LIMITED
- Companies House: 05113733
- Public Procurement Organisation Number: PXVG-2764-GZCQ
Milford House 1 Milford Street
Wiltshire
SN1 1HL
United Kingdom
Email: Ben.Boatman@gwr.com
Region: UKK14 - Swindon
Organisation type: Private utility