Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Contact
Jessica Moeran
Telephone
+44 2921501500
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance of Prosoma & Dosimetry Systems
Reference number
VEL-DCO (25-26) 33
two.1.2) Main CPV code
- 50400000 - Repair and maintenance services of medical and precision equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Prosoma is a critical radiotherapy (RT) software solution used in the planning and preparation of treatment for all external beam radiotherapy patients. ProSoma is an integral clinical tool that supports the entire RT workflow from simple palliative cases to highly complex Intensity Modulated Radiation Therapy (IMRT) treatments. This contract supports the ongoing provision of ProSoma within the Medical Physics department at the Velindre Cancer Centre.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £175,780.68
two.2) Description
two.2.2) Additional CPV code(s)
- 50400000 - Repair and maintenance services of medical and precision equipment
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
As Oncology Systems Limited is the exclusive UK distributor, Procurement Services identified the NHS Supply Chain (NHSSC) Framework for Maintenance, Repair and Calibration of Medical Equipment (Reference: 2021/S000-021535) as a compliant route for a direct award.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Service contract to be awarded to the winner or one of winners under the rules of a design contest
Explanation:
Direct award via the NHSSC framework for Maintenance, Repair and Calibration of Medical Equipment Reference: 2021/S000-021535)
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
VEL-DCO (25-26) 33
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 June 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ONCOLOGY SYSTEMS LIMITED
14 Longbow Professional Centre, Longbow Close
Shrewsbury
SY13GZ
Telephone
+44 1743462694
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £175,780.56
Section six. Complementary information
six.3) Additional information
(WA Ref:154997)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom