Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Contact
Jessica Moeran
Telephone
+44 2921501500
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Postal Services for Velindre University NHS Trust
Reference number
VEL-DCO (25-26) 49
two.1.2) Main CPV code
- 64112000 - Postal services related to letters
two.1.3) Type of contract
Services
two.1.4) Short description
Velindre University NHS Trust requires the provision of postal services and the ability to top up franking machines used within Velindre Cancer Centre (VCC). These machines are vital for managing the distribution of high volumes of physical mail, including critical patient communications such as appointment letters, admission notices, treatment plans, and general
hospital correspondence.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £420,000
two.2) Description
two.2.2) Additional CPV code(s)
- 64112000 - Postal services related to letters
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Procurement Services contacted all suppliers listed under Lot 1 of the CCS Framework for Postal Services & Solutions (RM6280) to gauge interest in the opportunity. During this exercise, it was confirmed that only the original manufacturer of the existing equipment is legally permitted to provide services for the machine currently in use. As the department uses a Pitney Bowes SendPro2000 franking machine, it was therefore decided to proceed with a direct award to Pitney Bowes for continued support.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Service contract to be awarded to the winner or one of winners under the rules of a design contest
Explanation:
Direct award via the Crown Commercial Services Postal
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
VEL-DCO (25-26) 49
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 June 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
PITNEY BOWES LIMITED
5 Churchill Place, 10th Floor
London
E145HU
Telephone
+44 7702852320
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £420,000
Section six. Complementary information
six.3) Additional information
(WA Ref:154994)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom