Scope
Reference
SSP-FTS-59700
Description
This notice is to inform the marketplace of a tender opportunity to supply and install waste water heat recovery systems onto the existing continuous batch washers at three of NHS Wales Shared Service Partnerships (NWSSP) Laundry Productions Units, namely Green Vale Laundry in Cwmbran, Ysbyty Glan Clwyd Laundry in North Wales and Church Village Laundry near Pontypridd. This opportunity will require the heat recovery systems to be installed and commissioned ideally by the 28th February 2026.
Total value (estimated)
- £680,000 excluding VAT
- £816,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 3 November 2025 to 31 March 2026
- Possible extension to 31 March 2028
- 2 years, 4 months, 28 days
Description of possible extension:
The contract may be extended to facilitate the delivery of phases 2 and 3 of the project and will be subject to the approval and allocation of funding in subsequent financial years.
Main procurement category
Goods
CPV classifications
- 39715000 - Water heaters and heating for buildings; plumbing equipment
Contract locations
- UKL - Wales
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 September 2025, 12:00pm
Tender submission deadline
22 September 2025, 12:00pm
Submission address and any special instructions
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. The contracting authority reserves the right to award the Contract in whole or in part. The contracting authority reserves the right to pause, halt and/or annul the tendering process and not to award the Contract.To complete your formal proposal, please access the ITT via the eTenderwales tendering portal where you will find a full suite of tenderdocumentation.1. Register your company on the eSourcing portal (this is only required once)- Browse the eSourcing portal: https://etenderwales.bravosolution.co.uk/ and click the link to register- Accept the Ts and Cs and click 'continue'- Enter your correct business/user details2. Express and interest in the tender- Log into the portal with the username/password- Click the 'ITT Open to all suppliers' link- Click on ITT_119455- Click the 'express interest' button at the top of the page- This will move the ITT into your 'my ITT's page (this is a secure area reserved for your projects only)- You can now access any attachments by clicking 'buyer attachments' in the 'ITT details' box3. Responding to the tender- Click 'my response' under 'ITT details' and you can choose to 'create response' or to 'decline to respond' (please give a reason if declining)- You can now use the 'messages' function to communicate with the buyer and seek any clarification- Note the deadline for completion and then follow the on screen instructions to complete the tender response
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
20 October 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality Description | 40% |
Quality |
| Price | Cost |
Weighting description
It is the intention of the NWSSP to evaluate responses to the tender on the following basis:
Quality - 40%
Financial - 60%
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- NHS Organisation Data Service: RQF
4-5 Charnwood Court,
Cardiff
CF14 3UZ
United Kingdom
Contact name: Christopher Squires
Email: christopher.squires@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales