Section one: Contracting authority
one.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
Contact
Kevin Milliken
kevin.milliken@renfrewshire.gov.uk
Telephone
+44 3003000300
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.renfrewshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictenderscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Specialist Cleaning, Cleaning, Clearances and Adhoc Services
Reference number
RC-CPU-23-009
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Renfrewshire Council ("the Employer") has the requirement to appoint a Contractor to carry out specialist cleaning, general cleaning, clearances of gardens, communal areas and void/tenanted properties. As well as deal with any adhoc services as mentioned in the Service Information that may be included in the Task Order.
This Contract is for Part 2 Services only, work will be issued via Task Order, there is no guarantee of work and spend.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90918000 - Bin-cleaning services
- 90911100 - Accommodation cleaning services
- 45452000 - Exterior cleaning work for buildings
- 90520000 - Radioactive-, toxic-, medical- and hazardous waste services
two.2.3) Place of performance
NUTS codes
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance
Renfrewshire
two.2.4) Description of the procurement
The Employer wishes to appoint a Contractor to provide the Employer with a Specialist Cleaning, Cleaning, Clearances and Adhoc Services requirement across the Council. This Contract is for Part 2 Services only.
Part 2 Services may include specialist cleaning requirements such as trauma cleans/ hazardous cleans, house, communal and garden clearances and adhoc requirements. Work for these requirements will be issued via Task Order and there is no guarantee of work or spend.
Delay Damages – Tenderers should note that Delay Damages may apply to Part 2 Services. The Delay Damages will vary depending on the requirements and the Employer reserves the right to apply Delay Damages to a Task Order where necessary.
two.2.5) Award criteria
Quality criterion - Name: Methodology and Approach - Voids / Weighting: 10
Quality criterion - Name: Collaboration and Communication / Weighting: 10
Quality criterion - Name: Turnaround Times / Weighting: 10
Quality criterion - Name: Resource / Weighting: 10
Quality criterion - Name: Quality of Work / Weighting: 10
Quality criterion - Name: Methodology and Approach - Housing Services / Weighting: 10
Quality criterion - Name: Fair Work First / Weighting: 5
Quality criterion - Name: Community Benefits Menu / Weighting: 2
Quality criterion - Name: Community Benefits Methodology / Weighting: 3
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The Contract will be for an initial Service Period of 24 months from the Starting Date anticipated to be 5th January 2026, with the option to extend on two separate occasions for a period up to 12 months on each occasion. Any extension will be at the sole discretion of the Employer.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 September 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 20 February 2026
four.2.7) Conditions for opening of tenders
Date
24 September 2025
Local time
12:00pm
Place
Renfrewshire Council
Information about authorised persons and opening procedure
The Tender will be opened by two procurement officers.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Further Notices will be issued in advance of any expiry dates in Service Period or extensions.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Recommended Tenderer will be required to provide at Request for Documentation stage the following documents:
S1 Equalities Questionnaire
S2 Equalities Declaration
S5 Prompt Payment Certificate
S6 Waste Carrier
S9 List of Proposed Sub-Contractors
S10 Parent Company Guarantee
New Supplier Request
Insurance Certificates to the levels set in the Procurement Documents
Health & Safety Questionnaire and supporting documentation
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29432. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:808149)
six.4) Procedures for review
six.4.1) Review body
Please refer to VI.4.3 below
UK
UK
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Please refer to VI.4.3 below
UK
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers or risk suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.
six.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom