Section one: Contracting authority
one.1) Name and addresses
Scottish Police Authority
2 French Street
Glasgow
G40 4EH
ProcurementTenders@scotland.police.uk
Telephone
+44 1786895668
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19762
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Forensic Evidence Management System (FEMS) Support & Maintenance
Reference number
PROC-24-2470
two.1.2) Main CPV code
- 72267000 - Software maintenance and repair services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority required a contract to be put in place for the ongoing support and maintenance of previously purchased Starlims perpetual licences. A Professional Services Day rate was also requested as part of the contract with the intention of being an option to utilise for any required enhancements in the interim period.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £670,908.89
two.2) Description
two.2.2) Additional CPV code(s)
- 72261000 - Software support services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The Authority required to appoint a Contractor for the provision of a Support and Maintenance Agreement for the existing Starlims Forensic Evidence Management System currently in use within SPA Forensics Services.
A Professional Services Day rate was also requested as part of the contract with the intention of being an option to utilise for any required enhancements in the interim period.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
A Professional Services Day rate was also requested as part of the contract with the intention of being an option to utilise for any required enhancements in the interim period
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
Starlims UK Limited own the intellectual property rights of the software and are the only supplier capable of providing support and maintenance of the software or any required enhancements.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-006556
Section five. Award of contract
Contract No
PROC-24-2470
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 July 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
STARLIMS
Crossgate House, Cross Street Sale, Cheshire, United Kingdom
Manchester
M33 7FT
Telephone
+44 7703680131
Country
United Kingdom
NUTS code
- UKD3 - Greater Manchester
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £670,908.89
Section six. Complementary information
six.3) Additional information
(SC Ref:808054)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
Glasgow
Country
United Kingdom