Scope
Reference
DN784240
Description
Four Remembrance Sunday Parades and acts of Remembrance are held in Waltham Forest. Taking place at war memorials in Chingford, Leyton, Leytonstone, and Walthamstow, they are organised in partnership with Waltham Forest Council, and local British Legion and Community Organisations. The events taking place in Chingford, Leyton and Leytonstone are led by community partners with the Civic Remembrance Service taking place at Waltham Forest Town Hall in Walthamstow.
We are looking for an event management company to manage the safe delivery of all four events, coordinating the overall parade and memorial events, including traffic management and security plans working as necessary with community and council leads for each event.
Total value (estimated)
- £22,500 excluding VAT
- £27,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 8 September 2025 to 30 November 2025
- 2 months, 23 days
Main procurement category
Services
CPV classifications
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UK - United Kingdom
Participation
This procurement is reserved for
Suppliers from Waltham Forest
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
29 August 2025, 5:00pm
Tender submission deadline
2 September 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | This criteria assesses the extent to which the tender response meets the deliverables and standards described in the brief. Method Statement Question 1 Skills and experience: • Provide details of 3... |
Quality | 70.00% |
| Price | This criterion assesses the proposed budget and value for money of the tender response. |
Price | 30.00% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://procontract.due-north.com//FileUploads/ViewAttachment?attachmentId=da1a2b30-6770-f011-813a-005056b64545&entityTypeId=b5c83c15-39cd-480e-b232-0e94cac4b464&attachmentTypeId=FtsDocument
WF Remembrance 2025 ITQ
https://procontract.due-north.com//FileUploads/ViewAttachment?attachmentId=d18313a3-6770-f011-813a-005056b64545&entityTypeId=b5c83c15-39cd-480e-b232-0e94cac4b464&attachmentTypeId=FtsDocument
WF Remembrance brief 2025
Contracting authority
London Borough of Waltham Forest
- Public Procurement Organisation Number: PPJN-6757-NZZZ
Waltham Forest Town Hall
Walthamstow
E17 4JF
United Kingdom
Contact name: Niamh Tuft
Email: Niamh.Tuft@walthamforest.gov.uk
Website: http://www.walthamforest.gov.uk/
Region: UKI53 - Redbridge and Waltham Forest
Organisation type: Public authority - sub-central government