Section one: Contracting authority
one.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
Contact
Jack Dryburgh
Country
United Kingdom
NUTS code
UKM72 - Clackmannanshire and Fife
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Unblocking and Cleaning of Bin Chutes, Bin Area Cleaning, Fire Certification and Maintenance
Reference number
CFM0389
two.1.2) Main CPV code
- 90900000 - Cleaning and sanitation services
two.1.3) Type of contract
Services
two.1.4) Short description
Fife Council requires to appoint a Contractor capable of meeting the needs of the Council in relation to the cleaning and sanitising of bin chutes, bins and associated storage areas at various locations throughout Fife. This will include the clearing of blockages within the bin chutes.On a 6 monthly basis the Service Provider will be responsible for maintaining to the standard BS9999 and testing the fire safety (Damper/Plates) of each bin chute, they require to be fully qualified and have a complete understanding of all the safety features included in the installation. Technicians should be able to carry out controlled smoke tests, fire closure plate tests and servicing.
This will involve:
Perform Smoke Seal Testing, Seal Replacement, Damper/Plate Repair or replacement, Hopper Repairs, Hopper Replacement, servicing parts required for functioning.
Fife Council require Inspection Reports detailing any deficiencies and recommendations for corrective actions and to provide a compliant Fire Certification on completion.
Replacement Components where required will be fitted with a rating as guided to comply with BS476 part 20/22 transitioning to BS EN1634-1. associated storage areas at various locations throughout Fife.
two.1.5) Estimated total value
Value excluding VAT: £115,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Unblocking and Cleaning of Bin Chutes, Bin Area Cleaning
Lot No
1
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Various locations across Fife.
two.2.4) Description of the procurement
Fife Council requires to appoint a Contractor capable of meeting the needs of the Council in relation to the cleaning and sanitising of bin chutes, bins and associated storage areas at various locations throughout Fife. This will also include the unblocking of bin chutes when required.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Cost criterion - Name: Commercial / Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
24-Months
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Servicing, Fire Certification & Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM72 - Clackmannanshire and Fife
Main site or place of performance
Various locations across Fife.
two.2.4) Description of the procurement
On a 6 monthly basis the Service Provider will be responsible for maintaining to the standard BS9999 and testing the fire safety (Damper/Plates) of each bin chute, they require to be fully qualified and have a complete understanding of all the safety features included in the installation. Technicians should be able to carry out controlled smoke tests, fire closure plate tests and servicing.
This will involve:
Perform Smoke Seal Testing, Seal Replacement, Damper/Plate Repair or replacement, Hopper Repairs, Hopper Replacement, servicing parts required for functioning.
Fife Council require Inspection Reports detailing any deficiencies and recommendations for corrective actions and to provide a compliant Fire Certification on completion.
Replacement Components where required will be fitted with a rating as guided to comply with BS476 part 20/22 transitioning to BS EN1634-1.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 30
Cost criterion - Name: Commercial / Weighting: 70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
24-Months
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
We can exclude you from this procurement if you don’t hold the following
CSCS Card – Trade specific (LOT 2 ONLY)
Asbestos Awareness Category 3 Certificate
COSHH training (LOT 1 ONLY)
(Or equivalent)
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
In the case of framework agreements, provide justification for any duration exceeding 4 years:
N/A
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-010506
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 September 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30 July 2027
four.2.7) Conditions for opening of tenders
Date
8 September 2025
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=807897.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As part of their submission bidders will be required to answer a scored questions around community benefits, this question will ask how bidders intend on fulfilling Fife Councils requirements with regards to community benefits. Successful suppliers will be required to provide these benefits alone with documentation or evidence as proof the benefit has been provided.
(SC Ref:807897)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=807897
six.4) Procedures for review
six.4.1) Review body
Kirkcaldy Sheriff Court
Whytescauseway
Kirkcaldy
KY1 1XQ
Country
United Kingdom