Section one: Contracting authority
one.1) Name and addresses
University of Lincoln
Lawress Hall, Riseholme Park, Riseholme
Lincoln
LN2 2LG
Contact
Vasos Melides - Procurement Category Manager
Telephone
+44 1522882000
Country
United Kingdom
Region code
UKF3 - Lincolnshire
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Digital Technologies Equipment Supply
Reference number
428
two.1.2) Main CPV code
- 30200000 - Computer equipment and supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University of Lincoln were looking to appoint a single supplier to operate as a "Master Vendor" who can supply the University with a broad range of ICT hardware for a long term contract. In-scope of this contract will be desktop PCs, laptops, workstations, Apple devices, monitors, peripherals, accessories, mobile device hardware, high performance/gaming PCs and (at the University's discretion) servers.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £7,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 30213100 - Portable computers
- 30213200 - Tablet computer
- 30213300 - Desktop computer
- 30230000 - Computer-related equipment
- 30231000 - Computer screens and consoles
- 30236000 - Miscellaneous computer equipment
- 30237200 - Computer accessories
- 48820000 - Servers
- 48822000 - Computer servers
- 30214000 - Workstations
- 30237300 - Computer supplies
- 32250000 - Mobile telephones
two.2.3) Place of performance
NUTS codes
- UKF3 - Lincolnshire
Main site or place of performance
Lincolnshire
two.2.4) Description of the procurement
Organisations interested in this opportunity needed to have the scale and capability to supply the full breadth of the ICT requirements that are in-scope this contract. Purchases under the proposed contract will range from high value orders for rolling-replacement expenditure through to ad-hoc devices, lower value one-off orders and peripheral purchases.
The University was seeking a supplier who can provide (and continually demonstrate) long term value for money and can work in partnership with the University to offer expertise and advice on getting the best from ICT hardware supply chains.
This procurement was conducted under the Public Contracts Regulations 2015.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
After the initial three year period, there will be two optional (at the University's discretion) extension periods of up to two periods of one year each. The maximum duration of the contract will be for five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/2FUZ9F8G45
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-004569
Section five. Award of contract
Contract No
428
Title
Digital Technology Equipment Supply
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 August 2025
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
XMA LTD
Wilford Industrial Estate,, Ruddington Lane Wilford,
Nottingham,
NG11 7EP
Country
United Kingdom
NUTS code
- UKF3 - Lincolnshire
National registration number
02051703
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £7,000,000
Total value of the contract/lot: £7,000,000
Section six. Complementary information
six.3) Additional information
To view this notice, please click here:
https://neupc.delta-esourcing.com/delta/viewNotice.html?noticeId=971403869 GO Reference: GO-2025822-PRO-31970694
six.4) Procedures for review
six.4.1) Review body
University of Lincoln
Riseholme Park, Riseholme
Lincoln
LN2 2LG
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The contracting authority have incorporate a minimum of 10 calendar days standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to applicants of the award decision. This notification has provided the information that tenderers are legally entitled to regarding the award decision. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).