- Lot 1. YPO Branded Whiteboard Markers and Pens
- Lot 2. YPO Refillable Whiteboard Markers and Pens
- Lot 3. Premium Quality Refillable Whiteboard Markers and Pens
- Lot 4. Premium Quality Whiteboard Markers and Pens - Range 1
- Lot 5. Premium Quality Whiteboard Markers and Pens - Range 2
- Lot 6. Premium Quality Whiteboard Markers and Pens - Range 3
- Lot 7. Framed Dry Wipeboards
- Lot 8. Flexible Dry Wipeboards
- Lot 9. Non Flexible Dry Wipeboards
- Lot 10. Dry Wipeboards and Pens Classpacks
Scope
Reference
001292
Description
YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the supply of Dry Wipe Boards and Whiteboard Markers for use primarily in the education market and local authority sectors. This Framework is designed to meet the needs of YPO by establishing an agreement for Suppliers to deliver stock into YPO's distribution centre in Wakefield, West Yorkshire.
Commercial tool
Establishes a framework
Total value (estimated)
- £20,200,000 excluding VAT
- £24,240,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
The Framework Agreement will cover the period from 1st January 2026 to 31st December 2028 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of October 2028 and will be dependent on satisfactory completion of all aspects of the Framework Agreement to date, the current market conditions for this category and YPO's contracting structures
Options
The right to additional purchases while the contract is valid.
Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.
Main procurement category
Goods
CPV classifications
- 30192000 - Office supplies
- 30195900 - Whiteboards and magnetic boards
- 30195910 - Whiteboards
- 30195911 - Whiteboard accessories
- 30195920 - Magnetic boards
- 39162000 - Educational equipment
Contract locations
- UKE45 - Wakefield
Lot 1. YPO Branded Whiteboard Markers and Pens
Description
This lot is for YPO Branded Whiteboard Markers and Pens
Lot value (estimated)
- £20,200,000 excluding VAT
- £24,240,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. YPO Refillable Whiteboard Markers and Pens
Description
This lot is for YPO Refillable Whiteboard Markers and
Pens
Lot value (estimated)
- £20,200,000 excluding VAT
- £24,240,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Premium Quality Refillable Whiteboard Markers and Pens
Description
This lot is for Premium Quality Refillable Whiteboard Markers and Pens
Lot value (estimated)
- £20,200,000 excluding VAT
- £24,240,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Premium Quality Whiteboard Markers and Pens - Range 1
Description
This lot is for Premium Quality Whiteboard Markers and
Pens - Range 1
Lot value (estimated)
- £20,200,000 excluding VAT
- £24,240,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 5. Premium Quality Whiteboard Markers and Pens - Range 2
Description
This lot is for Premium Quality Whiteboard Markers and
Pens - Range 2
Lot value (estimated)
- £20,200,000 excluding VAT
- £24,240,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 6. Premium Quality Whiteboard Markers and Pens - Range 3
Description
This lot is for Premium Quality Whiteboard Markers and
Pens - Range 3
Lot value (estimated)
- £20,200,000 excluding VAT
- £24,240,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 7. Framed Dry Wipeboards
Description
This lot is for Framed Dry Wipeboards
Lot value (estimated)
- £20,200,000 excluding VAT
- £24,240,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 8. Flexible Dry Wipeboards
Description
This lot is for Flexible Dry Wipeboards
Lot value (estimated)
- £20,200,000 excluding VAT
- £24,240,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 9. Non Flexible Dry Wipeboards
Description
This lot is for Non Flexible Dry Wipeboards
Lot value (estimated)
- £20,200,000 excluding VAT
- £24,200,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 10. Dry Wipeboards and Pens Classpacks
Description
This lot is for Dry Wipeboards and Pens Classpacks
Lot value (estimated)
- £20,200,000 excluding VAT
- £24,240,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
4%
Further information about fees
3% Marketing Contribution Rebate (all lots)
1% Retrospective Rebate (lots 7 to 10 only)
Framework operation description
This Framework is designed to meet the needs of YPO by establishing an agreement for Suppliers to deliver stock into YPO's distribution centre in Wakefield, West Yorkshire.
For the purposes of this Framework Agreement YPO has classified the Call-off route as an Award Without Competition
The mechanism for Supplier selection for an Award Without Competition will be as follows:
- Mechanism for Lots with only one supplier will be based on awarding without competition to the sole provider within that Lot.
- Mechanism for Lots with multiple suppliers will be based on YPO stock turnover and the number of products currently in stock within YPO's distribution centre.
For an Award Without Competition, a mechanism for determining price payable will be as follows:
o Tenders Response to the Pricing Schedule
o The Supplier Price List which will showcase additional products which the Supplier can provide under the scope of the Lot bid for to be available to buy using an Award without Competition mechanism.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. YPO Branded Whiteboard Markers and Pens
Lot 2. YPO Refillable Whiteboard Markers and Pens
Lot 3. Premium Quality Refillable Whiteboard Markers and Pens
Lot 4. Premium Quality Whiteboard Markers and Pens - Range 1
Lot 5. Premium Quality Whiteboard Markers and Pens - Range 2
Lot 6. Premium Quality Whiteboard Markers and Pens - Range 3
Lot 7. Framed Dry Wipeboards
Lot 8. Flexible Dry Wipeboards
Lot 9. Non Flexible Dry Wipeboards
Lot 10. Dry Wipeboards and Pens Classpacks
Please refer to procurement documents
Technical ability conditions of participation
Lot 1. YPO Branded Whiteboard Markers and Pens
Lot 2. YPO Refillable Whiteboard Markers and Pens
Lot 3. Premium Quality Refillable Whiteboard Markers and Pens
Lot 4. Premium Quality Whiteboard Markers and Pens - Range 1
Lot 5. Premium Quality Whiteboard Markers and Pens - Range 2
Lot 6. Premium Quality Whiteboard Markers and Pens - Range 3
Lot 7. Framed Dry Wipeboards
Lot 8. Flexible Dry Wipeboards
Lot 9. Non Flexible Dry Wipeboards
Lot 10. Dry Wipeboards and Pens Classpacks
Please refer to procurement documents
Particular suitability
Lot 1. YPO Branded Whiteboard Markers and Pens
Lot 2. YPO Refillable Whiteboard Markers and Pens
Lot 3. Premium Quality Refillable Whiteboard Markers and Pens
Lot 4. Premium Quality Whiteboard Markers and Pens - Range 1
Lot 5. Premium Quality Whiteboard Markers and Pens - Range 2
Lot 6. Premium Quality Whiteboard Markers and Pens - Range 3
Lot 7. Framed Dry Wipeboards
Lot 8. Flexible Dry Wipeboards
Lot 9. Non Flexible Dry Wipeboards
Lot 10. Dry Wipeboards and Pens Classpacks
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
19 September 2025, 2:00pm
Tender submission deadline
2 October 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 November 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 January 2029
Award criteria
Lot 1. YPO Branded Whiteboard Markers and Pens
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Samples will be assed as explained on Appendix 2 - Samples Evaluation Methodology. The separate award criteria questions will be evaluated 1-10. Quality evaluation will be worth 80%, award criteria... |
Quality | 30% |
| Social Value and Sustainability | Three questions, one question at 50% and the further two questions at 25% each. |
Quality | 25% |
| Price | Cost will be evaluated by pricing (CIPFA). Further questions for fixed pricing and competitive pricing. Price will be scored 50% and the other two competitive pricing questions will be scored 25% each. |
Price | 25% |
| Delivery and Customer Service | Two questions scored 50% each for this element. |
Quality | 20% |
Lot 2. YPO Refillable Whiteboard Markers and Pens
Lot 3. Premium Quality Refillable Whiteboard Markers and Pens
Lot 4. Premium Quality Whiteboard Markers and Pens - Range 1
Lot 5. Premium Quality Whiteboard Markers and Pens - Range 2
Lot 6. Premium Quality Whiteboard Markers and Pens - Range 3
Lot 7. Framed Dry Wipeboards
Lot 8. Flexible Dry Wipeboards
Lot 9. Non Flexible Dry Wipeboards
Lot 10. Dry Wipeboards and Pens Classpacks
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Cost will be evaluated by pricing (CIPFA). Further question for fixed pricing. Price will be scored 70%, rebate and fixed pricing will be worth 30% |
Price | 50% |
| Quality | Samples will be assed as explained on Appendix 2 - Samples Evaluation Methodology. The separate award criteria questions will be evaluated. Quality questions to be broken down by 70% ghosting, 15%... |
Quality | 20% |
| Social Value and Sustainability | Two questions for this element regarding responsible procurement at 30%, and Modern Slavery at 70%. |
Quality | 20% |
| Delivery and Customer Service | One question worth 100% regarding lead times and stock holding / product availability |
Quality | 10% |
Other information
Description of risks to contract performance
Product discontinuation
Supply chain
Currency fluctuations
Change in customer buying patterns
Price increases due to market fluctuations
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/register?ReadForm
Associated documents can be found at https://procontract.due-north.com/register?ReadForm
Contracting authority
Yorkshire Purchasing Organisation
- Public Procurement Organisation Number: PMRV-4748-MNJV
41 Industrial Park
Wakefield
WF2 0XE
United Kingdom
Email: contracts@ypo.co.uk
Region: UKE45 - Wakefield
Organisation type: Public authority - sub-central government