Section one: Contracting authority
one.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road
Livingston
EH54 6FF
Contact
Catriona Peden
Catriona.Peden@westlothian.gov.uk
Telephone
+44 1506283312
Fax
+44 1506281325
Country
United Kingdom
NUTS code
UKM78 - West Lothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WLC Property and void cleaning and environmental works framework
Reference number
CC14076
two.1.2) Main CPV code
- 90900000 - Cleaning and sanitation services
two.1.3) Type of contract
Services
two.1.4) Short description
The council award four contractors to a framework to clean void and occupied properties and safely remove any items such as needles or rubbish left by the tenant. These properties are both domestic and non-domestic
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,200,000
two.2) Description
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
- 90911100 - Accommodation cleaning services
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
Main site or place of performance
Buildings within the West Lothian Council area
two.2.4) Description of the procurement
The council award to four contractors for a framework to clean void and occupied properties and safely remove any items such as needles or rubbish left by the tenant. This will be in both domestic and non-domestic properties.
Garden and bin store areas may also require work to be done under this framework.
two.2.5) Award criteria
Quality criterion - Name: Potential Scenarios / Weighting: 25
Quality criterion - Name: Quality of Service / Weighting: 5
Quality criterion - Name: Health & Safety / Weighting: 5
Quality criterion - Name: Fair Work First / Weighting: 2
Quality criterion - Name: Community Benefits / Weighting: 3
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
Unforeseen items may occur relate to this contract. These will be discussed with the call off contractor and priced before work commences.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-012730
Section five. Award of contract
Contract No
CC14076
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 August 2025
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Orbis Protect Ltd (formerly SitexOrbis ltd)
Unit 7, Harmony Court, Govan, Glasgow
Glasgow
G51 3HN
Telephone
+44 1895465500
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
No
five.2.3) Name and address of the contractor
Perfect Clean Edinburgh Ltd
Unit 13, Bilston Enterprise Centre, 1 Dryden Road, Loanhead
Edinburgh
EH20 9LZ
Telephone
+44 7403451742
Country
United Kingdom
NUTS code
- UKM73 - East Lothian and Midlothian
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
SPS Doorguard Limited
The Octagon, 35 Baird Street
Glasgow
G4 0EE
Telephone
+44 1412041440
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
The Furnishing Service
1 Glenburn Road, East Kilbride
Glasgow
G74 4GP
Telephone
+44 7712321612
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,200,000
Section six. Complementary information
six.3) Additional information
Re: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.
(SC Ref:807943)
six.4) Procedures for review
six.4.1) Review body
Livingston Sheriff Court
West Lothian Civic Centre
Livingston
EH54 6FF
Country
United Kingdom