Scope
Description
The Mining Remediation Authority have two Mine Water Treatment Scheme (MWTS) sites with solar PV installed that have missing or damaged solar panels. The sites are Dawdon MWTS and Bates MWTS. Both of these sites share the same 270w solar panels, in terms of manufacturer and model number.
We would like to relocate missing panels from Dawdon MWTS with panels located at Bates MWTS.
Sourcing rationale
A total of four quotes were requested and three were received from local SMEs. A comparison matrix was compiled, assessing cost, capacity, and overall suitability to determine the best fit supplier. This approach was selected over a full tender process as the contract value falls below the relevant threshold, allowing a more proportionate and efficient procedure
Contract 1
Supplier
Contract value
- £33,086 excluding VAT
- £39,703 including VAT
Below the relevant threshold
Earliest date the contract will be signed
26 September 2025
Contract dates (estimated)
- 1 October 2025 to 31 October 2025
- Possible extension to 30 January 2026
- 3 months, 30 days
Description of possible extension:
Operational requirements
Main procurement category
Works
CPV classifications
- 09332000 - Solar installation
- 45310000 - Electrical installation work
Contract locations
- UKC - North East (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Procedure
Procedure type
Below threshold - without competition
Supplier
AR Power
18b, Parsons Trade Park, Parsons Rd
Washington
NE37 1EZ
United Kingdom
Email: sales@arpower.co.uk
Region: UKC23 - Sunderland
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Mining Remediation Authority
- Public Procurement Organisation Number: PRPD-5825-QDVY
200 Lichfield Lane
Nottinghamshire
NG18 4RG
United Kingdom
Email: procurement@coal.gov.uk
Region: UKF15 - North Nottinghamshire
Organisation type: Public authority - central government