Scope
Description
RBWM is setting up a Framework for the provision of arboriculture services within The Royal Borough of Windsor and Maidenhead for standard, time sensitive and emergency arboriculture work. Work will be required along the public highway (which must be carried out in accordance with the requirements of Chapter 8 of the Traffic Signs Manual and further detailed in the booklet entitled "Safety at Street Works & Road Works", the New Roads and Street Works Act 1991, The Traffic Management Act 2004 and Traffic Management Permit Scheme (England) Regulations 2007 and any subsequent amendments thereto), on public rights of way and on sites within Borough such as cemeteries, churchyards, parks, open spaces and property sites.
There are 30,299 individual trees recorded on the adopted highway, in parks, open spaces and cemeteries within RBWM. The Authority is currently in the process of completing an audit and condition survey of trees in some of these sites and estimates a further 5,000 trees will be added to our records. In addition, the Authority manages a number of small woodlands and hedgerow trees.
The Authority is firmly committed to maintaining the trees and woods as a vital part of the environment of The Royal Borough of Windsor & Maidenhead.
The proposed Framework will play a key part in helping to deliver the aims and objectives of the Tree and Woodland Strategy for the Authority. The tree related services that will be required by the Authority include:
• Climbing Inspections
• Formative Pruning
• Crown Lifting
• Crown Thinning
• Pruning Back from Property, Boundaries Or Objects
• Crown Reduction and Reshaping
• Conservation Pruning
• Pollarding
• Re-Pollarding
• Cleaning Out Objects
• Severance/removal of Climbing Plants
• Removal of Dead, Dying, Diseased and Broken Branches
• Crown Clean
• Specific Branch/Limb Removal or Reduction
• Removal of Suckers and Epicormic Shoots
• Pruning for Infrastructure
• Bi-annual removal of Epicormic shoots, suckers and crown lifting
• Tree Felling
• Removal/Trimming of Hedges
• Coppicing
• Tree Stump and Root Removal or Treatment
• Young tree maintenance
• Root Pruning
• Bark Wound Repair
• Bracing and Propping
• The Provision of an Emergency Out of Hours Service
• Control of Brown Tail Moth
• Control of Oak Processionary Moth
• Traffic Management
The Participation Questionnaire which all interested suppliers need to complete is hosted on Bravo Portal https://public.bravosolution.co.uk/web/login.html
How to Express an Interest in This Tender
Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal https://public.bravosolution.co.uk/web/login.html and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure).
For further guidance on how to register on The Public Sector Procurement Portal hosted by Bravo Solution you can watch the video available via the following link - http://www.screencast.com/t/o6NHgMNjnf?_ncp=1502113290076.897-1 Please note that despite the Bravo Advantage 16 branding the instructions and guidance in the video are correct and apply to the Public Sector Procurement Portal.
Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box.
Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk on 0800 069 8630 or email help@bravosolution.co.uk
Commercial tool
Establishes a framework
Total value (estimated)
- £4,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
After the Initial term of 3 yrs, the option of further extensions ( for a duration of 2 yrs) will be provided , subject to the satisfactory performance and at the RBWM's discrection
Options
The right to additional purchases while the contract is valid.
In case of emergencies/severe weather conditions, additional services may be required
Main procurement category
Services
CPV classifications
- 03452000 - Trees
- 77340000 - Tree pruning and hedge trimming
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Framework
Maximum number of suppliers
3
Maximum percentage fee charged to suppliers
33%
Further information about fees
Full details of how the work will be allocated under the awarded framework will be provided in the ITT
Framework operation description
Work orders will be allocated as/when required to all awarded framework suppliers on a rota basis subject to meeting the KPIs. Some mini competition under the framework could be required. The full details of the allocation will be provided in the ITT.
Schedule of rates for various type of arboriculture work will need to be submitted as part of ITT commercial schedule and these rates will be used during the framework. The details are included in the ITT document.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
4 September 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
16 September 2025, 1:00pm
Electronic auction will be used
Yes
Submission address and any special instructions
https://public.bravosolution.co.uk/web/login.html
. All submissions need to be done via the Bravo portal https://public.bravosolution.co.uk/esop/guest/login.do Suppliers will need to register for access to the Jaggaer platform. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal https://public.bravosolution.co.uk/web/login.html and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure). For further guidance on how to register on The Public Sector Procurement Portal hosted by Bravo Solution you can watch the video available via the following link - http://www.screencast.com/t/o6NHgMNjnf?_ncp=1502113290076.897-1 Please note that despite the Bravo Advantage 16 branding the instructions and guidance in the video are correct and apply to the Public Sector Procurement Portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Maximum 6 suppliers
Selection criteria:
We are aiming for 6 suppliers to be selected for participation in the ITT. The selection criteria as well as the anticipated time frame for inviting to ITT have been described in the Invitation to Participate which is available on Bravo portal.
Award decision date (estimated)
31 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 15 July 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical criteria | The weighting may be subject to change during ITT stage |
Quality | 55% |
| Financial criteria | The weighting may be subject to change during ITT |
Cost | 45% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Submissions to the Participation Questionnaire, will be evaluated in line with the methodology stipulated in the Request to Participate
Up to 6 suppliers with the highest evaluation scores will be invited to ITT
ITT submissions will be evaluated against the technical and commercial criteria -the full methodology will be stated in the ITT documents and up to 3 highest scored suppliers will be recommended for the award to the framework.
Contracting authority
Royal Borough of Windsor & Maidenhead
- Public Procurement Organisation Number: PJQM-1124-QDHW
St Ives Road
Maidenhead
SL6 1RF
United Kingdom
Email: procurement@rbwm.gov.uk
Region: UKJ11 - Berkshire
Organisation type: Public authority - sub-central government