Scope
Reference
CU.2015.JP
Description
Scope: Project and Cost Management
Provide robust leadership in the form of Project Management to the team, including managing the programme.
Management of cost within the budget envelope.
Production of Pre-Tender estimate.
Production of Procurement report.
Cost and Project Management throughout the construction period.
• Management and recording of meetings.
• Reporting to the University regarding progress, risk and issues.
Scope: Multi-Disciplinary Design Team
Undertake the design to achieve planning permission including:
Architectural
Principal Designer (including BSA where applicable)
MEP
Civil Engineering
Fire Engineering
Acoustics
Interior Design
Surveys and appraisals
Coordination of Design
Advising the University of any other requirements to meet the brief.
Planning Consultancy will be subject to a separate appointment.
Full details are contained the scope documents
Total value (estimated)
- £416,666.67 excluding VAT
- £500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 17 November 2025 to 30 September 2027
- 1 year, 10 months, 14 days
Main procurement category
Services
CPV classifications
- 71530000 - Construction consultancy services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Lot constraints
Maximum number of lots a supplier can be awarded: 1
Description of how multiple lots may be awarded:
Bidders can apply for Lot 1 or Lot 2 but no single company can be appointed for both lots, nor can a winning consultancy be a major sub-consultant for the other lot, or major sub-consultant on both lots. If a consultancy is successful in passing the first stage of the tender (the COP) for both lots (either as lead or sub-consultant) they will be asked to withdraw from one.
The top 3 ranked bidders from the conditions of participation will be down selected. However, the University requires that separate Consultants are down selected for Lot 1 and Lot 2.
In the event that a bidder bids for both lots and is the top scoring COP bidder in both lots, then in order to maintain separation, the bidder will be given the choice of which lot to proceed to ITT stage.
In the event that a bidder has to choose to withdraw from a lot, that lot will be awarded to the 4th place ranked bidder and so on.
Lot 1. Project Manager and Cost Manager services
Description
Scope: Project and Cost Management
Provide robust leadership in the form of Project Management to the team, including managing the programme.
Management of cost within the budget envelope.
Production of Pre-Tender estimate.
Production of Procurement report.
Cost and Project Management throughout the construction period.
Management and recording of meetings.
Reporting to the University regarding progress, risk and issues.
Full details are contained within the scope document
Lot value (estimated)
- £83,333.33 excluding VAT
- £100,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Multi-Disciplinary Design Team
Description
Undertake the design to achieve planning permission including:
Architectural
Principal Designer (including BSA where applicable)
MEP
Civil Engineering
Fire Engineering
Acoustics
Interior Design
Surveys and appraisals
Coordination of Design
Advising the University of any other requirements to meet the brief.
Full details are contained in the scope document
Lot value (estimated)
- £333,333.34 excluding VAT
- £400,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Project Manager and Cost Manager services
Lot 2. Multi-Disciplinary Design Team
As stated in the COP documents
Technical ability conditions of participation
Lot 1. Project Manager and Cost Manager services
Lot 2. Multi-Disciplinary Design Team
As stated in the COP documents
Particular suitability
Lot 1. Project Manager and Cost Manager services
Lot 2. Multi-Disciplinary Design Team
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
1 September 2025, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
15 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Suppliers to be invited to tender
Lot 1. Project Manager and Cost Manager services
Lot 2. Multi-Disciplinary Design Team
Maximum 3 suppliers per lot
Selection criteria:
per lot
Award decision date (estimated)
31 October 2025
Award criteria
Lot 1. Project Manager and Cost Manager services
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Lot 2. Multi-Disciplinary Design Team
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 55% |
| Price | Price | 35% |
| Responsible Procurement/Sustainability | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
On receipt of completed Conditions of Participation, the University will assess Conditions of Participation responses and will limit the number of Bidders that are invited to the Award stage to the three (3) Bidders per lot that have received the highest scores for the Conditions of Participation scored questions provided that they have not been excluded pursuant to other provisions of this Conditions of Participation.
Bidders may submit a Conditions of participation response for both Lot 1 (PM & QS) and Lot 2 (MDDT).
The top 3 ranked bidders from the conditions of participation will be down selected. However, the University requires that separate Consultants are down selected for Lot 1 and Lot 2.
In the event that a bidder bids for both lots and is the top scoring COP bidder in both lots, then in order to maintain separation, the bidder will be given the choice of which lot to proceed to ITT stage.
In the event that a bidder has to choose to withdraw from a lot, that lot will be awarded to the 4th place ranked bidder and so on.
Documents
Associated tender documents
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Technical specifications to be met
https://in-tendhost.co.uk/cardiffuniversity/aspx/Home
Contracting authority
CARDIFF UNIVERSITY
- Companies House: RC000089
- Public Procurement Organisation Number: PHVT-4343-HWYR
Park Place
Cardiff
CF10 3AT
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales