Scope
Reference
25-303
Description
This Request for Information engagement will be used to support the sourcing strategy for the following: Provision of an Examination Workflow Management System to support the end-to-end management of music and communication assessments. Requirements include session scheduling, exam booking, mark scheme creation, secure document generation, timetabling, examiner allocation, results and certificate management, quality-assurance processing, management of conflicts of interest, complaints, appeals, and reasonable adjustments, customer dashboards, payments processing, system APIs, data analysis and system reporting.
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- 3 years
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
6 September 2025
Engagement process description
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97250&B= This is not a call for competition. The Engagement process will include discussions with all interested suppliers on LCME's current operations and high-level requirements, followed by product demonstrations and standardised questions on topic shared below. Sessions may be delivered as one extended meeting or two shorter meetings with key business stakeholders. • Product capability and functional fit • Technical and security considerations • User accessibility • Commercial and licensing model • Implementation and support If you are interested in being part of this Market Engagement, please contact UWL to arrange the session. Please use the messaging function on our eSourcing system EU Supply. Please find the link below: https://uk.eu-supply.com/login.asp?B=uwl Please navigate to the correct project - Market Engagement for the provision of Examinations Workflow Management System Sessions need to have taken place by Friday 5th September
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
25 September 2025
Contracting authority
University of West London
- Public Procurement Organisation Number: PRWD-6197-DNXR
St Mary's Road, Ealing
London
W5 2NU
United Kingdom
Contact name: Kirsty Larsen
Telephone: +44 11111
Email: kirsty.larsen@uwl.ac.uk
Website: https://www.uwl.ac.uk
Region: UKI73 - Ealing
Organisation type: Public authority - sub-central government