Section one: Contracting authority/entity
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Woodland House, Maes Y Coed Road
Cardiff
CF14 4HH
Contact
Sarah Yellen
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Planned Care Outsourcing - Ophthalmology
Reference number
CAV-FCOWC-118269
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 85121281 - Ophthalmologist services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement at the time of conclusion of the contract:
conducted under the NHS Wales Shared Services Partnership Framework Agreement for Outsourcing / Insourcing of Clinical, Surgical & Diagnostic Services Reference Number PRO-OJEULT-50776.
The mini-competition was run to establish a contract to cover Outsourcing to address the back-log of patients in respect of the Ophthalmology procedures to reduce the number of patients waiting on the inpatient waiting list.
The contract provision was split over two providers with 50% allocated to each for a combined total of 82 cases to be completed by end of September 2025 with options to extend cohort patients numbers beyond September 25 to 31st March 26, subject to further funding approval.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 August 2025
End date
30 September 2025
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2025/S 000-042177
Section five. Award of contract/concession
Contract No
CAV-FCOWC-118269
Title
Planned Care Outsourcing - Ophthalmology
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 August 2025
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
SPAMEDICA LTD
Spamedica House, 43 Churchgate
Bolton
BL11HU
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
NEW MEDICAL SYSTEMS LIMITED
Forum 6, Parkway, Solent Business Park, Whiteley
Fareham
PO157PA
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £23,666.51
Section six. Complementary information
six.3) Additional information
This is a Provider Selection Regime Wales (PSR Wales) confirmation of contract award notice. The awarding of this contract is subject to the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. The publication of this notice marks the award to a provider(s) under a framework agreement call off with a competition, this notice serves as an award of contract under the PSR Wales.
The award decision makers are relevant staff from Cardiff and Vale University Health Board involved in the provider selection process,
these include the roles of General Manager, Deputy General Manager, Planned Care.
The successful providers detailed within this notice have been selected as they have achieved the highest overall combined Technical,
Commercial and Social Value scores from all providers that submitted a bid. The key criteria assessed as part of the technical section
included the providers ability to meet the requirements within the specific timeframe, ability to recover any lost time, how safe and
effective care would be delivered under the service, management of staff, managing issues within the service and ability to meet reporting
requirements. The commercial section was assessed based on the lowest overall cost offered being awarded 50% with all other offers being
scored on a relative scale to the lowest, and the social value scores awarded based on those provided to the supplier as part of the
framework award.
No providers were excluded from the procurement process with initial EOI followed by mini competition to those expressing an interest in
the EOI
No conflicts of interest were declared or identified as part of the conflicts assessment process
(WA Ref:154783)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85121281 - Ophthalmologist services
seven.1.3) Place of performance
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
seven.1.4) Description of the procurement:
This is a Provider Selection Regime Wales (PSR Wales) confirmation of contract award notice. This contract has been awarded under the Health Services (Provider Selection Regime) (Wales) Regulations 2025. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015/Procurement Act 2023 do not apply to this award. This contract has now been formally awarded based on a framework agreement with competition.
Call off from a framework agreement with a competition confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 August 2025
End date
30 September 2025
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£23,666.51
seven.1.7) Name and address of the contractor/concessionaire
SPAMEDICA LTD
Spamedica House, 43 Churchgate
Bolton
BL11HU
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
NEW MEDICAL SYSTEMS LIMITED
Forum 6, Parkway, Solent Business Park, Whiteley
Fareham
PO157PA
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Call off from a framework agreement with a competition confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Call off from a framework agreement with a competition confirmation of contract award notice, for the avoidance of doubt, this notice does not represent a modification of contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £23,666.51
Total contract value after the modifications
Value excluding VAT: £23,666.51