Scope
Reference
PROC/2425/097
Description
Pembrokeshire County Council invites you to submit a bid to establish a framework agreement for the provision of waste haulage services. Tenderers will be required to transport residual waste and a range of recyclable materials from PCC's waste transfer facility in accordance with the specification provided in the tender documents
Commercial tool
Establishes a framework
Total value (estimated)
- £960,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2027
- Possible extension to 31 October 2029
- 4 years
Description of possible extension:
option to extend by up to 24 months at 12 monthly intervals
Main procurement category
Services
CPV classifications
- 90500000 - Refuse and waste related services
Contract locations
- UKL - Wales
Lot 1. Residual Waste
Description
Haulage of Residual Waste
Lot value (estimated)
- £680,000 excluding VAT
- £850,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Recyclable Material Haulage
Description
Provision of Recyclable Material Haulage
Lot value (estimated)
- £160,000 excluding VAT
- £200,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Ad hoc and Additional Haulage Requirements
Description
Provision of Ad hoc and Additional Haulage Requirements
Lot value (estimated)
- £120,000 excluding VAT
- £150,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
6
Maximum percentage fee charged to suppliers
0%
Framework operation description
As per tender documents
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Residual Waste
Small and medium-sized enterprises (SME)
Lot 2. Recyclable Material Haulage
Lot 3. Ad hoc and Additional Haulage Requirements
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
16 September 2025, 12:00pm
Tender submission deadline
22 September 2025, 2:00pm
Submission address and any special instructions
Tenders must be submitted via https://etenderwales.bravosolution.co.uk/home.html
Tender reference is itt_118574
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
29 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 August 2029
Award criteria
Lot 1. Residual Waste
Lot 2. Recyclable Material Haulage
| Name | Type | Weighting |
|---|---|---|
| Cost per Load | Cost | 70.00% |
| Methodology | Quality | 23.00% |
| Contract Administration | Quality | 5.00% |
| Community Benefits | Quality | 2.00% |
Lot 3. Ad hoc and Additional Haulage Requirements
| Name | Type | Weighting |
|---|---|---|
| Per Load | Cost | 70.00% |
| Methodology | Quality | 23.00% |
| Contract Administration | Quality | 5.00% |
| Community Benefits | Quality | 2.00% |
Other information
Description of risks to contract performance
As listed within Schedule 8 of the Procurement Act.
Current know risks are;
budget constraints, legislative changes and contractor staff shortages are potential risks to the contract performance.
permit issues could be a risk to the performance of the contract
operational issues that required a change in ways of working
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Established service
Contracting authority
Pembrokeshire County Council
- Public Procurement Organisation Number: PYMR-6838-HZQY
County Hall
Pembrokeshire
SA61 1TP
United Kingdom
Region: UKL14 - South West Wales
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales