Scope
Description
The term service contract includes the following, but not limited to,
Capital Investment works include column replacement programme, column painting and structural testing
Terms service works;
-Routine maintenance, inspection, maintenance and testing of street lighting & traffic signs, bollard & traffic sign cleaning
-Non-routine maintenance- street lighting & traffic signs inc emergency calls outs and on-going fault repairs
-Night scouting
-24hr emergency call out facility
-Fault report management
-Electrical testing every 6 years
The Contract will be for an initial term of seven (7) years with an extendable option for a period of five (5) years, giving a total of twelve (12) years (the Term).
The option to extend is for a period of five (5) years is subject to full service and commercial review.
Total value (estimated)
- £18,907,200 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2033
- Possible extension to 31 March 2038
- 12 years
Description of possible extension:
The contract has an option to extend for a period of five (5) years subject to full service and commercial review.
Main procurement category
Works
CPV classifications
- 31500000 - Lighting equipment and electric lamps
- 34928500 - Street-lighting equipment
- 34928510 - Street-lighting columns
- 34928520 - Lampposts
- 34928530 - Street lamps
- 45316110 - Installation of road lighting equipment
- 50232100 - Street-lighting maintenance services
- 50232110 - Commissioning of public lighting installations
Contract locations
- UKI74 - Harrow and Hillingdon
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
15 September 2025, 5:00pm
Tender submission deadline
19 September 2025, 5:00pm
Submission address and any special instructions
The full suite of tender documents linked to this tender opportunity are advertised via our tender portal below; https://supplierlive.proactisp2p.com/Account/Login
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 April 2032
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | 60% of the marks available will be allocated to Price |
Price | 60% |
| Quality | 40% of the marks will be allocated to Quality |
Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
**** To note, a UK 2 Preliminary Market Engagement Notice ( Notice ( 2025/S 000-047824. Procurement Identifier(OCID):ocds-h6vhtk-050b70 was published on 12th August 2025 ( 8.53am). This related to premarket engagement for both Street Lighting and Highways.
This Preliminary Market Engagement Notice was linked to the publication of the Provision of a Highways Term Service (Notice identifier 2025/S 000-0149653 (ocds-h6vhtk-050b70) and therefore can not be linked to this Notice.
Documents
Associated tender documents
UK2. Preliminary Market Engagement Notice.Aug.25.047824-2025.pdf
**** To note, a UK 2 Preliminary Market Engagement Notice ( Notice ( 2025/S 000-047824. Procurement Identifier(OCID):ocds-h6vhtk-050b70 was published on 12th August 2025 ( 8.53am). This related to premarket engagement for both Street Lighting and Highways.
This Preliminary Market Engagement Notice was linked to the publication of the Provision of a Highways Term Service (Notice identifier 2025/S 000-0149653 (ocds-h6vhtk-050b70) and therefore can not be linked to this Notice.
Attached is a copy of the UK2 - Preliminary Market Engagement Notice
Contracting authority
London Borough of Hillingdon
- Public Procurement Organisation Number: PHZZ-4724-NYPH
Civic Centre
Uxbridge
UB8 1UW
United Kingdom
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government