Scope
Reference
182_26
Description
Framework for the supply of creative materials, card textiles and glitter, for delivery to the ESPO Distribution Centre, Leicester. This will include a wide variety of craft related products.
The Framework is divided into 4 lots.
Please refer to the procurement/tender documents for further details (please see below on how to access these).
To tender (please proceed to step (e) if an Expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '182_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest (if not already completed via the previously Published Preliminary market engagement notice); (e) Download the procurement/tender documents (from the ProContract Activity summary screen, once an Expression of interest has been completed).
In the case of any questions or clarifications relating to this tender opportunity, these should be submitted to ESPO as a Message on the eProcurement Portal (again once an Expression of interest has been completed).
For further details on the Procurement Act, including registration on the Central Digital Platform, this can be found as follows:
https://www.gov.uk/government/collections/information-and-guidance-for-suppliers
Or otherwise, please refer to the ESPO Website as follows:
Commercial tool
Establishes a framework
Total value (estimated)
- £2,880,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 31 March 2028
- Possible extension to 28 February 2030
- 4 years
Description of possible extension:
Once the initial period of the contract has ended (i.e., 31 March 2028), there is an option to extend the framework by up to a further 23 months. This is dependent on ESPO, ESPO Customers, and market needs, as well as the performance of sales.
All estimated values captured in this notice include the option to extend the framework as noted above.
Options
The right to additional purchases while the contract is valid.
ESPO reserves the right to add or remove to the products listed within the Pricing Schedule (accessible with all other procurement/tender documents) throughout the lifetime of the Framework, so long as they are in line with the Framework scope.
Main procurement category
Goods
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Collage and Accessories
Description
Supply of assorted collage and craft products for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the procurement/tender documents.
Lot value (estimated)
- £1,272,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 37810000 - Handicraft supplies
- 37820000 - Art supplies
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Craft Kits and Packs
Description
Supply of craft products and craft packs for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the procurement/tender documents.
Lot value (estimated)
- £312,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 09221200 - Paraffin wax
- 19220000 - Woollen fabrics
- 37810000 - Handicraft supplies
- 37820000 - Art supplies
- 39227100 - Sewing needles or knitting needles
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Textiles and Protective Covers
Description
Supply of textile and craft products for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the procurement/tender documents.
Lot value (estimated)
- £1,056,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 19200000 - Textile fabrics and related items
- 19400000 - Textile yarn and thread
- 37810000 - Handicraft supplies
- 37820000 - Art supplies
- 39227100 - Sewing needles or knitting needles
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Craft Paper and Accessories
Description
Supply of craft paper and accessories for delivery to the ESPO Distribution Centre, Leicester.
For further details, please refer to the procurement/tender documents.
Lot value (estimated)
- £240,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 37810000 - Handicraft supplies
- 37823500 - Art and craft paper
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
It should be noted that the Framework could be used, as outlined in option 1 and 2 below, by ESPO where creative materials, card, textiles and glitter is required:
Option 1 -Call-off without competition
'Calling-off' Goods from the awarded Supplier who is a) included in the Framework and b) identified as offering the most advantageous solution to ESPO's requirements, based on the Framework award decision.
For Lots (including sub-lots), purchase orders will be placed with the awarded Supplier as required by ESPO.
Option 2 - Call-off with competition (Competitive Selection Process)
'Calling-off' by conducting a competition (competitive selection process) amongst those Suppliers identified in the Framework as being able to provide the required Goods.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Collage and Accessories
Lot 2. Craft Kits and Packs
Lot 3. Textiles and Protective Covers
Lot 4. Craft Paper and Accessories
Refer to the procurement/tender documents for conditions of participation.
Technical ability conditions of participation
Lot 1. Collage and Accessories
Lot 2. Craft Kits and Packs
Lot 3. Textiles and Protective Covers
Lot 4. Craft Paper and Accessories
Refer to the procurement/tender documents for conditions of participation.
Particular suitability
Lot 1. Collage and Accessories
Lot 2. Craft Kits and Packs
Lot 3. Textiles and Protective Covers
Lot 4. Craft Paper and Accessories
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 September 2025, 5:00pm
Tender submission deadline
17 September 2025, 12:00pm
Submission address and any special instructions
Please refer to all instructions captured via https://www.eastmidstenders.org/.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 November 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 80% |
| Non-Price | Quality | 20% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.eastmidstenders.org/
To tender (please proceed to step (e) if an Expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '182_26' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest (if not already completed via the previously Published Preliminary market engagement notice); (e) Download the procurement/tender documents (from the ProContract Activity summary screen, once an Expression of interest has been completed).
Technical specifications to be met
https://www.eastmidstenders.org/
Please refer to the procurement/tender documents (see above for further details including summary instructions on how to access these).
Contracting authority
Leicestershire County Council, trading as ESPO
- Public Procurement Organisation Number: PYDD-1122-TCVN
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government