Scope
Reference
UY PROC 1202
Description
The University of York is pleased to invite tenders for the provision of an immersive space system. A rectilinear, standalone immersive space system is required with projection on all 4 walls with "seamless" stitching for 3D scenes/content and a minimum of 1080p projection. Incorporating a content library system that is user-friendly and accessible with multi-user capabilities allowing input/interaction for collaboration. The supplier must be capable of providing the University's minimum requirements - please download the tender pack from the In-Tend system for further details - https://in-tendhost.co.uk/york/
Total value (estimated)
- £245,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 March 2027
- Possible extension to 30 March 2030
- 4 years, 3 months, 30 days
Description of possible extension:
Extended warranty for an additional 3 x 12 months following initial 12 month warranty period.
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 32000000 - Radio, television, communication, telecommunication and related equipment
- 51314000 - Installation services of video equipment
Contract locations
- UKE21 - York
Submission
Tender submission deadline
22 September 2025, 12:00pm
Submission address and any special instructions
The website address for tenders to be submitted electronically is https://in-tendhost.co.uk/york/aspx/Home. The procurement documents are available for unrestricted and full direct access, free of charge, at this website address.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 60% |
| Commercial | Cost | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
University of York
- UK Register of Learning Providers (UKPRN number): 10007167
- Public Procurement Organisation Number: PRDQ-5539-WTHX
Heslington
York
YO10 5DD
United Kingdom
Email: procurement@york.ac.uk
Website: http://www.york.ac.uk
Region: UKE21 - York
Organisation type: Public authority - sub-central government