Scope
Reference
itt_118024; Proc-25-66
Description
Wrexham County Borough Council wish to establish a Framework for LoRaWAN IOT sensors and other associated hardware for the expansion of the Wrexham Smart Towns initiative.
The SMART Towns initiative was launched in 2022 and has proven highly successful. It is hosted within the Regeneration team at Wrexham County Borough Council (WCBC), links to the Council plan and is backed by the Welsh Government. WCBC is now seen as one of the leading authorities in the UK on implementing IOT (Internet of Things) sensors to obtain data to help the Council make better informed decisions. These sensors obtain data sets such as footfall, dwell time, air quality and traffic data etc. Progress has seen some key benefits to the local authority, including the ability to make efficiencies. The use of moisture sensors within the city centre has provided data that ensures the local authority embeds a smarter way of working, as it only has to water necessary plant beds. The authority is now looking to expand on the success of the pilots and explore more possible projects, such as flood monitoring (flood risk team), air quality (open spaces team), road temperature sensors to identify savings on gritting, sensors to highlight potential savings on energy, and the technology is to be introduced to parts of Social Care to ensure SMART is a way of life to ensure the safety of our residents
Please see the Invitation to Tender (ITT) document, pricing list, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Sell2Wales/FTS and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_59662, itt_118024 - Wrexham Smart Towns Expansion - LoRaWAN/ IOT Sensors and Associated Hardware Framework. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.
Commercial tool
Establishes a framework
Total value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 27 October 2025 to 26 October 2028
- Possible extension to 26 October 2029
- 4 years
Description of possible extension:
Option to extend for an additional period of twelve months.
Options
The right to additional purchases while the contract is valid.
Pricing list for framework purchases and option to extend contract duration.
Main procurement category
Goods
CPV classifications
- 30237475 - Electric sensors
- 90730000 - Pollution tracking and monitoring and rehabilitation
- 31642400 - Detection apparatus for non-metallic objects
- 32430000 - Wide area network
- 32410000 - Local area network
- 32400000 - Networks
- 38120000 - Meteorological instruments
- 38410000 - Metering instruments
- 38420000 - Instruments for measuring flow, level and pressure of liquids and gases
- 38431000 - Detection apparatus
- 38930000 - Humidity and moisture measuring instruments
- 38344000 - Pollution-monitoring devices
- 38340000 - Instruments for measuring quantities
- 72110000 - Hardware selection consultancy services
- 38430000 - Detection and analysis apparatus
- 38400000 - Instruments for checking physical characteristics
- 38290000 - Surveying, hydrographic, oceanographic and hydrological instruments and appliances
Contract locations
- UKL23 - Flintshire and Wrexham
Framework
Maximum number of suppliers
3
Maximum percentage fee charged to suppliers
0%
Further information about fees
N/A
Justification for framework term over 4 years
The Wrexham SMART Towns initiative is anticipated to run over a number of years and hardware will need to be purchased for different projects and phases over that time.
Framework operation description
Upon conclusion of the tender assessment, the scores for 'price' and 'quality' will be combined to give a total score out of 100 points. The Tenderer with the highest overall score will be ranked number 1, the Tenderer with the second highest score ranked number 2, and the Tenderer with the third highest score ranked number 3. Tenderers with the fourth highest and lower scores will not be awarded a place on the Framework. Orders for goods in the framework pricing list will initially be offered to the Contractor ranked number 1. If the number 1 ranked Contractor is unable to provide the required goods to the Council's requirements and timescales, the order for goods will be offered to the number 2 ranked Contractor, and so on. Please see the Invitation to Tender (ITT) documents and appendices available on eTenderwales for more information.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Please see the Invitation to Tender (ITT) documents and appendices available on eTenderwales.
Technical ability conditions of participation
Please see the Invitation to Tender (ITT) documents and appendices available on eTenderwales.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
3 September 2025, 12:00pm
Tender submission deadline
17 September 2025, 5:00pm
Submission address and any special instructions
Please see the Invitation to Tender (ITT) document, pricing list, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Sell2Wales/FTS and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_59662, itt_118024 - Wrexham Smart Towns Expansion - LoRaWAN/ IOT Sensors and Associated Hardware Framework. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
23 October 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price. (Please see the Invitation to Tender (ITT) documents available on eTenderwales for more information) |
Price | 70.00% |
| Quality | Quality. (Please see the Invitation to Tender (ITT) documents available on eTenderwales for more information) |
Quality | 30.00% |
Other information
Payment terms
Please see the Invitation to Tender (ITT) documents, including terms and conditions, available on eTenderwales.
Description of risks to contract performance
Please see the Invitation to Tender (ITT) documents, available on eTenderwales.
Applicable trade agreements
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Preliminary Market Engagement has not been undertaken before this tender process. It was not deemed necessary due to the requirements being straight forward and items in the pricing list being available on the market.
Documents
Associated tender documents
https://etenderwales.bravosolution.co.uk/
Please see the Invitation to Tender (ITT) document, pricing list, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Sell2Wales/FTS and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_59662, itt_118024 - Wrexham Smart Towns Expansion - LoRaWAN/ IOT Sensors and Associated Hardware Framework. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.
Technical specifications to be met
https://etenderwales.bravosolution.co.uk/
Please see the Invitation to Tender (ITT) document, pricing list, appendices and other supporting documents for full details of the proposed work. These have been published and are available on the eTenderWales (Bravo Solutions) online e-sourcing portal, which can be accessed through this web address: https://etenderwales.bravosolution.co.uk/. You will need to be registered as a supplier on both Sell2Wales/FTS and eTenderWales. To access and download the documents you will need to be logged into eTenderWales and search for the Invitation to Tender (ITT). You can look up the tender with the following reference: project_59662, itt_118024 - Wrexham Smart Towns Expansion - LoRaWAN/ IOT Sensors and Associated Hardware Framework. Interested suppliers may ask clarification questions though eTenderWales. If you wish to tender for the work, your tender submission will need to be uploaded though eTenderWales.
Contracting authority
Wrexham County Borough Council
- Public Procurement Organisation Number: PJHN-6516-JQNZ
Wrexham County Borough Council, Lambpit Street
Wrexham
LL11 1AR
United Kingdom
Contact name: Commissioning Procurement and Contract Management Unit
Email: procurement@wrexham.gov.uk
Website: https://www.wrexham.gov.uk/
Region: UKL23 - Flintshire and Wrexham
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales