Scope
Reference
CCS/25/018
Description
City and County of Swansea Parks and Cleaning Section requires suitable Suppliers to supply and deliver turf care products to carry out essential grounds maintenance work to both the Home Farm Stores and occasionally to site, Delivery will be to various sites within the Swansea area. .
Commercial tool
Establishes a framework
Total value (estimated)
- £180,000 excluding VAT
- £216,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2028
- 3 years
Description of possible extension:
With the option to extend up to 12 months
Main procurement category
Goods
CPV classifications
- 24300000 - Basic inorganic and organic chemicals
- 24200000 - Dyes and pigments
- 24400000 - Fertilisers and nitrogen compounds
Contract locations
- UKL18 - Swansea
Lot constraints
Description of how multiple lots may be awarded:
Please see Framework agreement
Lot 1. Chemical
Description
Hard surface mosskiller
Grass moss killer
Selective Weedkiller
Glyphosate Total Weedkiller 360
Glyphosate Total Weedkiller 480
Granular Residual Weedkiller 50g
Turf Fungicide
Turf pesticide leather jackets or equivalent
Lot value (estimated)
- £180,000 excluding VAT
- £215,998 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Fertilisers
Description
Liquid fertiliser
Fine turf fertiliser
Fine turf fertiliser Spring/summer
Fine turf feriliser Autumn/Winter
Pre seed Fertiliser
General Horticulture Fertiliser 25kg
Slow Release Fertiliser 25kg
Lot value (estimated)
- £180,000 excluding VAT
- £216,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. General
Description
Cricket top dressing
70/30 soil/sand top dressing
Lot value (estimated)
- £180,000 excluding VAT
- £216,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Grass seed
Description
Perennial rye grass suitable for winter sports - 20kg
Dwarf perennial rye grass for Bowling green renovations & overseeding - 20kg
Dwarf perennial rye grass for Cricket renovations & overseeding - 20kg
Lot value (estimated)
- £180,000 excluding VAT
- £216,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Grass Sports Marking Paint
Description
Sports marking Paint:
Product must be:
• Able to be applied with a spray application method or Wheel transfer
• Highly Concentrated
• Bright
• Weather Resistant
• Excellent Longevity
• Tank mix of 2-1 up to 8-1 for over marking
• Tank mix of 2-1 up to 5-1 for new marking
Lot value (estimated)
- £180,000 excluding VAT
- £216,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
6
Maximum percentage fee charged to suppliers
0%
Framework operation description
Please see framework agreement
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Chemical
Lot 2. Fertilisers
Lot 3. General
Lot 4. Grass seed
Lot 5. Grass Sports Marking Paint
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
10 September 2025, 12:00pm
Tender submission deadline
17 September 2025, 12:00pm
Electronic auction will be used
Yes
Submission address and any special instructions
ITT_119437
Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.
1. Register your company on the eTenderWales portal (this is only required once):
- Navigate to the portal: http://etenderwales.bravosolution.co.uk
- Click the "Suppliers register here" link.
- Enter your correct business and user details.
- Note the username you chose and click "Save" when complete.
- You will shortly receive an e-mail with your unique password (please keep this secure).
- Agree to the terms and conditions and click "continue".
2. Express an interest in the project:
- Login to the portal with your username/password.
- Click the "ITTs Open to All Suppliers" link (these are the ITTs open to any registered supplier).
- Click on the relevant ITT to access the content.
- Click the "Express Interest" button in the "Actions" box on the left-hand side of the page.
- This will move the ITT into your "My ITTs" page (this is a secure area reserved for your projects only).
- Click on the ITT code. You can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box.
3. Responding to the invitation to tender:
- You can now choose to "Reply" or "Reject" (please give a reason if rejecting).
- You can now use the "Messages" function to communicate with the buyer and seek any clarification.
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
- E-mail: help@bravosolution.co.uk
- Phone: +44 8003684850
https://etenderwales.bravosolution.co.uk/
itt_118524
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
22 September 2025
Award criteria
Lot 1. Chemical
| Name | Type | Weighting |
|---|---|---|
| price | Cost | 90.00% |
| Deliveries | Quality | 10.00% |
Lot 2. Fertilisers
| Name | Type | Weighting |
|---|---|---|
| Price | Cost | 90.00% |
| Deliveries | Quality | 10.00% |
Lot 3. General
Lot 4. Grass seed
Lot 5. Grass Sports Marking Paint
| Name | Type | Weighting |
|---|---|---|
| Price | Cost | 90.00% |
| Deliveries | Quality | 10.00% |
Other information
Payment terms
Please see framework agreement
Description of risks to contract performance
Please see framework agreement
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity
Documents
Associated tender documents
https://etenderwales.bravosolution.co.uk/
itt_119437
Technical specifications to be met
https://etenderwales.bravosolution.co.uk/
itt_119437
Contracting authority
City & County of Swansea
- Public Procurement Organisation Number: PYYD-8699-BJGD
Civic Centre
Swansea
SA1 3SN
United Kingdom
Contact name: Eleanor Eaton
Email: Procurement@swansea.gov.uk
Website: http://www.swansea.gov.uk/dobusiness
Region: UKL18 - Swansea
Organisation type: Public authority - central government
Devolved regulations that apply: Wales