Scope
Reference
24_25
Description
An ESPO national framework agreement for the supply, installation, and servicing of commercial and industrial washing machines, tumble dryers, electric rotary irons, and associated goods/services.
Please refer to the procurement/tender documents for further details (please see below on how to access these).
To tender (please proceed to step (e) if an Expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '24_25' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest (if not already completed via the previously Published Preliminary market engagement notice); (e) Download the procurement/tender documents (from the ProContract Activity summary screen, once an Expression of interest has been completed).
In the case of any questions or clarifications relating to this tender opportunity, these should be submitted to ESPO as a Message on the eProcurement Portal (again once an Expression of interest has been completed).
For further details on the Procurement Act, including registration on the Central Digital Platform, this can be found as follows:
https://www.gov.uk/government/collections/information-and-guidance-for-suppliers
Or otherwise, please refer to the ESPO Website as follows:
Commercial tool
Establishes a framework
Total value (estimated)
- £26,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2027
- Possible extension to 31 October 2029
- 4 years
Description of possible extension:
The framework agreement has the option to extend for up to a further 24 months (under normal circumstances this will either be completed in full or in 12-month periods and is subject to the performance of the framework).
The total estimated value captured in this notice includes the option to extend the framework as noted above.
Main procurement category
Goods
CPV classifications
- 39713000 - Electrical domestic appliances for cleaning; smoothing irons
- 42716000 - Laundry washing, dry-cleaning and drying machines
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Justification for not using lots
Customers require a 'one stop shop' and feedback from the market suggested that separating into Lots may result in customers not being able to purchase all goods required from one sole supplier, for example if a supplier is not successful on all relevant Lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
2%
Further information about fees
Framework percentage fee is calculated based on the invoiced value to the customer by the supplier. ESPO reserves the right, acting reasonably, to reduce the Framework Fee at any time during the term of the Framework Agreement by giving the Supplier not less than one (1) month's written notice. Any such reduction shall take effect from the date specified in that notice.
Framework operation description
This Framework will be accessible via both call-off with and without competition. Further details are also captured in the procurement/tender documents.
An eAuction process may be used to award subsequent call-off contracts following the reopening of competition among the parties to the Framework Agreement.
ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Procurement Act 2023 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Procurement Act 2023 or other public procurement legislation. Accordingly, this is provided for tenderers information only.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
As a Centralised procurement authority as defined in the Procurement Act 2023, the Framework is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.
Participation
Legal and financial capacity conditions of participation
Refer to the procurement/tender documents for conditions of participation.
Technical ability conditions of participation
Refer to the procurement/tender documents for conditions of participation.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
11 September 2025, 5:00pm
Tender submission deadline
18 September 2025, 12:00pm
Submission address and any special instructions
Please refer to all instructions captured via https://www.eastmidstenders.org/.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
17 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Non-Price | Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.eastmidstenders.org/
To tender (please proceed to step (e) if an Expression of interest has already been completed):
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '24_25' (via "View Opportunities" from the EastMidsTenders Portal); (d) Express an interest (if not already completed via the previously Published Preliminary market engagement notice); (e) Download the procurement/tender documents (from the ProContract Activity summary screen, once an Expression of interest has been completed).
Technical specifications to be met
https://www.eastmidstenders.org/
Please refer to the procurement/tender documents (see above for further details including summary instructions on how to access these).
Contracting authority
Leicestershire County Council, trading as ESPO
- Public Procurement Organisation Number: PYDD-1122-TCVN
Barnsdale Way, Grove Park, Enderby
Leicester
LE19 1ES
United Kingdom
Contact name: Place and Environment Procurement Team
Email: tenders@espo.org
Website: https://www.espo.org/
Region: UKF22 - Leicestershire CC and Rutland
Organisation type: Public authority - sub-central government