Scope
Reference
IPSA-2025-001
Description
IPSA is the independent body that regulates and administers the funding and decides the pay and pensions of the 650 UK MPs and their staff. MPs are allocated funding to buy goods and services that support their constituency and parliamentary work. They need a mechanism for paying for these goods and services. Currently, the MP often pays for these upfront and claims back the funding from IPSA or utilises a payment card that they reconcile on a monthly basis.
IPSA needs a payment solution to facilitate the spending of this funding, allows regular payments (e.g. direct debits) and one that reduces the amount of administration required to reconcile or evidence the spend.
Total value (estimated)
- £105,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 March 2026 to 31 March 2031
- Possible extension to 31 March 2034
- 8 years, 1 month
Main procurement category
Services
CPV classifications
- 48440000 - Financial analysis and accounting software package
- 48812000 - Financial information systems
- 66000000 - Financial and insurance services
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
15 September 2025
Engagement process description
IPSA is conducting market engagement to understand the payment solutions that may be available to inform a more detailed tender exercise later this year. We expect the new payment solution(s) to go live on 1 April 2026, with a transition from the current supplier to take a couple of months. We are also open to a phased approach where more than one solutions are proposed, in order to meet our needs.
Please complete the attached form to identify how your solution can match our broad requirements
https://forms.office.com/e/QkcmWF7Ej5
We will contact supplier for a one to one discussion about their potential solutions based upon the information supplied in the form.
Contracting authority
Independent Parliamentry Standards Authority
- Public Procurement Organisation Number: PBWQ-3875-XMLZ
IVYBRIDGE HOUSE, 1,5 Adam Street
London
WC2N 6LE
United Kingdom
Email: ipsa-2025-001@theipsa.org.uk
Website: http://www.theipsa.org.uk
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government