- West Sussex County Council
- Arun District Council
- Adur District Council
- Brighton and Hove City Council
- Chichester District Council
- Crawley Borough Council
- East Sussex County Council
- Eastbourne Borough Council
- Hastings Borough Council
- Horsham District Council
- Lewes District Council
- Mid Sussex District Council
- Rother District Council
- Wealden District Council
- Worthing Borough Council
Unawarded contract
This contract will not be signed.
Date of decision not to sign contract
13 August 2025
Reason for not signing contract
We have taken the decision not to proceed with the current procurement for the following reasons:
a) In the course of our evaluation, emerging from the application of the evaluation methodology to a diverse range of bid proposals, we identified flaws in our instructions to bidders and in the quality and the financial evaluation methodology which undermined our ability, through the evaluation, to identify the most advantageous tender, as outlined in the ITT.
b) In particular:
• The quality evaluation methodology did not impose a reasonable minimum score/s in order to ensure that the winning bidder would achieve the desired minimum quality standards in the performance of the contract.
• The instructions to bidders failed to offer bidders sufficient guidance with respect to the priority and the desired balance of the project aims. For example, WSCC provided insufficient guidance to bidders in terms of the level of income that WSCC wished to achieve through the collection of the Management Charge.
• The instructions to bidders failed to require bidders to sufficiently demonstrate their ability to deliver a feasible cost model for the project, taking into account the bidder's proposed commission charged to the appointed suppliers/installers.
These flaws in the instructions to bidders and in the evaluation methodology meant that our ability to evaluate bids on a like for like basis in order to identify the most advantageous bid was in doubt. Consequently the application of the evaluation methodology would result in the unfair and unequal treatment of bidders. For these reasons, WSCC has decided to abandon the current procurement process.
Contracting authorities
West Sussex County Council
- Public Procurement Organisation Number: PXJW-5627-QRQR
County Hall, West Street
Chichester
PO19 1RQ
United Kingdom
Region: UKJ27 - West Sussex (South West)
Organisation type: Public authority - sub-central government
Arun District Council
- Public Procurement Organisation Number: PBGG-5335-TMCX
Civic Centre
Littlehampton
BN17 5LF
United Kingdom
Email: procurement@arun.gov.uk
Region: UKJ27 - West Sussex (South West)
Organisation type: Public authority - sub-central government
Adur District Council
- Public Procurement Organisation Number: PHVN-9435-PHHP
Worthing Town Hall
Worthing
BN11 1HA
United Kingdom
Region: UKJ27 - West Sussex (South West)
Organisation type: Public authority - sub-central government
Brighton and Hove City Council
- Public Procurement Organisation Number: PNNH-3312-CQGT
Hove Town Hall, Norton Road
Hove
BN3 3BQ
United Kingdom
Region: UKJ21 - Brighton and Hove
Organisation type: Public authority - sub-central government
Chichester District Council
- Public Procurement Organisation Number: PPQN-9484-RJRD
East Pallant House
Chichester
PO19 1TY
United Kingdom
Email: crandall@chichester.gov.uk
Region: UKJ27 - West Sussex (South West)
Organisation type: Public authority - sub-central government
Crawley Borough Council
- Public Procurement Organisation Number: PRCZ-5935-JVMN
The Create Building, The Boulevard
Crawley
RH10 1UZ
United Kingdom
Email: procurement@crawley.gov.uk
Region: UKJ28 - West Sussex (North East)
Organisation type: Public authority - sub-central government
East Sussex County Council
- Public Procurement Organisation Number: PXGX-2145-PRQJ
County Hall, St Anne's Crescent
Lewes
BN7 1UE
United Kingdom
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government
Eastbourne Borough Council
- Public Procurement Organisation Number: PYYT-2735-CVVJ
Town Hall
Eastbourne
BN21 4UG
United Kingdom
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government
Hastings Borough Council
- Public Procurement Organisation Number: PCYQ-9369-PMNV
Muriel Matters House
Hastings
TN34 3UY
United Kingdom
Email: procurement@hastings.gov.uk
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government
Horsham District Council
- Public Procurement Organisation Number: PHRM-4312-GPQP
Albery House, Springfield Road
Horsham
RH12 1XH
United Kingdom
Email: procurement@horsham.gov.uk
Region: UKJ28 - West Sussex (North East)
Organisation type: Public authority - sub-central government
Lewes District Council
- Public Procurement Organisation Number: PPZM-9295-YZXX
6 High Street
Lewes
BN7 2AD
United Kingdom
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government
Mid Sussex District Council
- Public Procurement Organisation Number: PQLR-5948-PBHY
Oaklands, Oaklands Road
Haywards Heath
RH16 1SS
United Kingdom
Email: procurement@horsham.gov.uk
Region: UKJ28 - West Sussex (North East)
Organisation type: Public authority - sub-central government
Rother District Council
- Public Procurement Organisation Number: PGTY-8935-BVDP
Town Hall, London Road
Bexhill-on-Sea
TN39 3JX
United Kingdom
Email: procurement@rother.gov.uk
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government
Wealden District Council
- Public Procurement Organisation Number: PXRN-7814-TGXG
Vicarage Lane
Hailsham
BN27 2AX
United Kingdom
Email: esph@wealden.gov.uk
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government
Worthing Borough Council
- Public Procurement Organisation Number: PWNT-2213-JRVP
Worthing Town Hall
Worthing
BN11 1HA
United Kingdom
Region: UKJ27 - West Sussex (South West)
Organisation type: Public authority - sub-central government