Scope
Reference
HTC/SPP2025
Description
Sele Park Playground Invitation to Tender
Refurbishment Brief
Site Location
The Sele (a public park), Hexham, Northumberland, NE46 3QZ
Grid Reference: NY 93346 64130
Background
The Sele Play area is a well-used and well-loved site in at the heart of Hexham. It covers an area of 2,000sqm it is used all year round. The Sele is a Registered Park and Garden and is an attractor for users from within Hexham, and also visitors to the town. The play area caters for children up to the age of 12 years old. The play equipment and surfacing at the play area has in part reached the end of its design life.
1. General Requirements
1.1 Hexham Town Council are seeking Design and Build fee proposals from experience play area installers to provide a fit for purpose play area with a range of play equipment alongside a surfacing and landscaping proposal appropriate to the site and its users.
1.2 The intention is to retain the existing user age range of toddlers up to mid-teens.
1.3 It is anticipated that construction work will be carried out in during 2026. Tenders are to include an indicative programme of works along with an anticipated start date, both to be agreed between the Town Council and the preferred Contractor.
1.4 The play park is located in the north east corner of the Sele within a fenced off area. This fenced area defines the site boundaries.
1.5 All tender prices are to be net, excluding VAT.
1.6 Tenderers should ideally be registered with the API (Association of Play Industries) however, other relevant accreditations will be considered.
Total value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 January 2026 to 31 March 2026
- 2 months, 27 days
Options
The right to additional purchases while the contract is valid.
Scope to include additional equipment should additional grant monies become available.
Main procurement category
Goods
CPV classifications
- 37535200 - Playground equipment
Contract locations
- UKC - North East (England)
Participation
Technical ability conditions of participation
Tenderers should ideally be registered with the API (Association of Play Industries) however, other relevant accreditations will be considered.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 September 2025, 11:59pm
Tender submission deadline
1 October 2025, 12:00pm
Submission address and any special instructions
Andrew Gooding
Town Clerk
Hexham Town Council
Council Office
St Andrew's Cemetery
West Road
Hexham
NE46 3RR
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
15 October 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Design (Play Value and Design Rationale) | Quality | 50% |
| Durability and Maintenance | Quality | 25% |
| Sustainability | Quality | 25% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
Sele Brief .pdf
Sele Area Map.jpg
Sele Park Map.jpg
Re_ Sele play park.zip
Contracting authority
Hexham Town Council
- Public Procurement Organisation Number: PBTL-4723-NZHM
St Andrew's Cemetery
Hexham
NE46 3RR
United Kingdom
Contact name: Andrew Gooding
Telephone: +441434609575
Email: clerk@hexhamtowncouncil.gov.uk
Website: http://www.hexhamtowncouncil.gov.uk
Region: UKC21 - Northumberland
Organisation type: Public authority - sub-central government