Scope
Description
Over the past year, Sport Wales has supported various partners with their resilience. The sector faces increasing pressures and competing priorities and responsibilities, with limited resources. There is a recognition that current working methods are not always as efficient and effective as they could be. A group of funded organisations have put themselves forward to review their operating procedures and methods with the clear intent of becoming exemplars of best practice within the sector. Each organisation has different starting places and are different sizes and scales with varied structures and resource levels. The organisations selected to participate, have been due to their varied size and nature. The scope of this work includes, but is not limited to, considering improvements within the following areas: • Governance and Board Effectiveness • Behaviours, culture and environment: how these effect the organisations' ability to improve efficiency and resilience • Collaboration and innovation opportunities across the sector and beyond • Policies and processes • Strategic and operational planning and delivery - clear long-term goals, structures, allocation of resources etc • Risk Management • Technology and AI: High costs and low adaptability from outdated tech. • Ways of working - remote v operational, more efficient ways of working and use of staff resources. • Communication Issues: Misunderstandings and delays due to inefficient/outdated communication methods and channels.
Total value (estimated)
- £80,000 excluding VAT
- £96,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 22 September 2025 to 27 March 2026
- 6 months, 6 days
Main procurement category
Services
CPV classifications
- 73220000 - Development consultancy services
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
- 92600000 - Sporting services
Contract locations
- UKL - Wales
Participation
Conditions of participation
A successful organisation would need to shape and advise on these work areas and should be able to demonstrate:
• Experience of identifying and implementing change across organisations
• Effective relationship management - managing delicate conversations, potential sensitive areas of work and conflict management
• Experience in working with organisations of different sizes, structures and maturity to guide and advice on efficiencies and potential solutions
• Expertise in organisational efficiency - the identification of pain points, good practise, identifying solutions based on each organisations capability and capacity
• Forward thinking approaches including use of technology and AI
• The ability to understand the culture of the organisation and identify how to support its development linked to operational efficiency and effectiveness
• Find patterns and any opportunities for collaboration across organisations.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
22 August 2025, 5:00pm
Tender submission deadline
1 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 80.00% |
| Commercial | Price | 20.00% |
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=343381
Tender Document - Welsh
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=343382
Tender Document - English
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=343385
Tender Document (Word) - Welsh
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=343386
Tender Document (Word) - English
Contracting authority
Sport Wales
- Charity Commission (England and Wales): 524477
Sport Wales National Centre
Cardiff
CF11 9SW
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales