Scope
Description
Aneurin Bevan University Health Board is seeking a cost-effective Theatre Management System (TMS) to support the modernisation of surgical services. The proposed digital solution should be purpose-built to streamline and optimise the operational management of surgical theatres. Key functional requirements include integrated scheduling, resource allocation, clinical documentation, and performance analytics.
The TMS should enhance operational efficiency, enable high-quality patient care, and improve the utilisation of critical assets. It must facilitate seamless coordination across multidisciplinary teams, ensure compliance with clinical governance standards, and deliver actionable insights to support data-driven decision-making and continuous service improvement.
Do you have a rough idea of how many suppliers ABUHB wish to see - we were thinking about 5 or 6.
Do you want the solution Bi-lingual - has to meet welsh language and WCAG standards.
ABUHB will be requesting demonstrations from 4-6 suppliers, please register your interest on Sell2Wales and contact kerri.emms@wales.nhs.uk and mason.evans@wales.nhs.uk for any further requirements.
Total value (estimated)
- £1 excluding VAT
- £1 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2027 to 1 April 2030
- 3 years, 1 day
Main procurement category
Goods
CPV classifications
- 48814300 - Theatre management system
Contract locations
- UKL1 - West Wales and the Valleys
Engagement
Engagement deadline
25 August 2025
Engagement process description
ABUHB will contact selected suppliers to provide demonstrations of their solution. These demonstration days will take place between Wednesday 3rd to 9th September. ABUHB will be requesting a maximum of 6 demonstrations.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
2 February 2026
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
4-5 Charnwood Court,
Cardiff
CF14 3UZ
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales