Scope
Reference
Parking and traffic surveys
Description
The London Borough of Camden are seeking the provision of traffic and parking surveys across the borough for a period of 4 years, with a break clause after 2 years, for an estimated aggregate value of up to £1.8m. Traffic (and parking) surveys are an essential part of the feasibility and monitoring of any proposed highway and kerbside infrastructure scheme, helping to determine measures to be proposed and to assess the impacts of any projects implemented.
Total value (estimated)
- £1,800,000 excluding VAT
- £2,160,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2030
- 4 years
Main procurement category
Services
CPV classifications
- 63712710 - Traffic monitoring services
Contract locations
- UKI31 - Camden and City of London
Participation
Legal and financial capacity conditions of participation
Please see Invitation to Participate documents.
Technical ability conditions of participation
Please see Invitation to Participate documents.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
1 September 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
15 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70.00% |
| Price | Price | 30.00% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procurement will be undertaken using the Competitive Flexible Procedure in accordance with s.20 of the Procurement Act 2023 (PA23).
To enable the Authority to assess an organisation's suitability to become a prospective Supplier, it requires all the information requested in the Selection Questionnaire. The information disclosed in the Selection Questionnaire, once it has been completed, will be used for the shortlisting of potential suppliers.
Provided there are sufficient numbers of Selection Questionnaire responses that have met the minimum conditions to participate, the Authority intends to invite the five highest scoring Suppliers to Tender. At the Authority's sole discretion additional organisations may be shortlisted and invited to tender. The Authority reserves the right to shortlist fewer than five potential suppliers if fewer than five have met the minimum standards of the Selection Questionnaire. If there are fewer than three potential suppliers that have met the minimum standards, the Authority shall reserve its right to cancel, postpone, suspend or abort this procurement.
Stage 1 - Initial Tender Submission Offer (ITSO)
The Initial Tender Submission Offer (ITSO) requires tenderers to complete the tender response documents for the Quality Award Criteria and Pricing Schedule. The ITSO must be capable of being accepted without further negotiation. If deemed applicable and capable of being accepted, the Authority may choose not to proceed with further negotiations and award immediately to a Tenderer based on the Most Economically Advantageous Tender criteria.
Stage 2 - Invitation To Participate in Negotiation (ITPN)
Based on the evaluation of Stage 1 and if a contract is not awarded, Tenderers may be invited for further negotiation of dialogue by the Authority. The purpose of the negotiations will be to consider the ITSO responses submitted by the Tenderers with a view to improving the content of the Final Tender.
Points of clarification provided by the Authority during the negotiation will be shared with all Tenderers on an anonymous basis with the exception of commercially sensitive information which will not be shared.
Tenderers may be asked to submit revised versions of responses to questions following the negotiation phase. Interim submissions will not be evaluated by the Authority but are intended to form the basis of further negotiations with the Tenderers if required.
Stage 3 - Final Tender
Once the Authority is satisfied with the negotiated terms with Tenderers within the ITPN stage, the remaining shortlisted Tenderers will be asked to submit their Final Tenders, which must be capable of acceptance. The Final Tenders will incorporate any changes and/or improvements as a result of the negotiation stage.
A prior information notice (PIN) was published on 28th October 2024 [2024/S 000-034893].
Documents
Documents to be provided after the tender notice
The documents are available using this link: https://procontract.due-north.com/Procurer/Advert/View?advertId=049137f1-ae30-f011-8136-005056b64545&fromAdvertEvent=True
Contracting authority
London Borough of Camden
- Public Procurement Organisation Number: PZXL-5842-VBBG
London Borough of Camden
London
N1C 4AG
United Kingdom
Email: procurement@camden.gov.uk
Website: https://www.camden.gov.uk
Region: UKI31 - Camden and City of London
Organisation type: Public authority - sub-central government