Scope
Reference
TEN012
Description
The University is seeking to obtain competitive rates for a 3 year contract, with an optional 2 year extension - to be exercised upon delivery of outstanding service levels.
The external auditors are required to carry out sufficient review and investigation work to enable them to report whether in all material respects:
The financial statements give a true and fair view of the state of the Higher Education Institution's affairs, and of its income and expenditure, gains and losses, changes in reserves and cash flows for the year. They should take into account relevant statutory and other mandatory disclosure and accounting requirements, and OfS and Research England requirements.
The financial statements have been properly prepared in accordance with the financial reporting standards (FRS102) and the 'Statement of recommended practice: Accounting for further and higher education', and relevant legislation.
Funds from whatever source administered by the University for specific purposes have been properly applied to those purposes and managed in accordance with relevant legislation.
Funds provided by the OfS and Research England have been applied in accordance with these terms and conditions and any other terms and conditions attached to them.
The requirements of the OfS' accounts direction have been met.
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Total value (estimated)
- £650,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 1 March 2029
- Possible extension to 2 March 2031
- 5 years, 1 day
Description of possible extension:
Two optional extension periods of one year (two years in total) are to be awarded upon the University's satisfaction that it has received an outstanding level of service delivery in the execution of this contract.
Main procurement category
Services
CPV classifications
- 79200000 - Accounting, auditing and fiscal services
- 79210000 - Accounting and auditing services
- 79212000 - Auditing services
- 79212100 - Financial auditing services
Contract locations
- UKE21 - York
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
1 September 2025
Enquiry deadline
31 October 2025, 4:00pm
Tender submission deadline
31 October 2025, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 January 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 40% |
| Methodology | Quality | 20% |
| Resourcing | Quality | 10% |
| Capability | Quality | 10% |
| Social and Environmental Impact | Quality | 10% |
| Success Factors / KPIs | Quality | 5% |
| Added Value Services | Quality | 5% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Procedure
Procedure type
Open procedure
Contracting authority
York St John University
- Public Procurement Organisation Number: PGRG-9322-VXQG
Lord Mayors Walk, Lord Mayor's Walk
York
YO31 7EX
United Kingdom
Region: UKE21 - York
Organisation type: Public authority - sub-central government