Scope
Description
The Department of Justice, through its executive agency The Northern Ireland Prison Service (NIPS), wishes to establish a contract for the supply and delivery of a range of toiletry and personal hygiene items for:-
a. Distribution within the prison establishments from the NIPS Stores
b. Purchase from the Prisoner's tuckshop at their own expense
The contract will be for a period of five (5) years with no options to extend beyond this period.
Total value (estimated)
- £2,150,000 excluding VAT
- £2,580,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 17 November 2025 to 16 November 2030
- 5 years
Options
The right to additional purchases while the contract is valid.
In accordance with points 3.2 and 5.2 of the Specification, the Buyer reserves the right to add and/or remove items from the contract and to add and/or remove locations to meet their operational needs throughout the life of the contract.
Main procurement category
Goods
CPV classifications
- 33700000 - Personal care products
- 33711000 - Perfumes and toiletries
Contract locations
- UKN - Northern Ireland
Participation
Technical ability conditions of participation
As per Tender documentation.
Submission
Enquiry deadline
5 September 2025, 5:00pm
Tender submission deadline
15 September 2025, 11:59pm
Submission address and any special instructions
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 31 May 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quantitative Criteria | As per tender documentation - Instructions to Tenders document |
Cost | 70% |
| Qualitative Criteria | As per tender documentation - Instructions to Tenders document |
Quality | 30% |
Other information
Payment terms
For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
The Northern Ireland Prison Service
- Public Procurement Organisation Number: PRMX-2692-MXQX
Procurement Unit, Estates Management, Hydebank Wood College and Women's Prison, Hospital Road
Belfast
BT8 8NA
United Kingdom
Region: UKN0E - Lisburn and Castlereagh
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
- Public Procurement Organisation Number: PVWG-8426-YWXV
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast