Scope
Reference
SYF25 062
Description
System upgrade to the existing business finance system.
A business case has been completed and approved by the SYFR Executive team to approve the upgrade with the existing supplier following benchmarking of the cost of change.
Contract 1. Business finance system upgrade
Supplier
Contract value
- £426,374 excluding VAT
- £511,648 including VAT
Above the relevant threshold
Earliest date the contract will be signed
31 August 2025
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Extension options will be used to extend licencing arrangements for users of the business finance system.
Main procurement category
Goods
Options
The right to additional purchases while the contract is valid.
The contract will allow for additional software modules to be purchased to enhance utilisation and automation of the busienss finance system.
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKE3 - South Yorkshire
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Single supplier - technical reasons
The direct award is made under schedule 5 section 6.
The upgrade is to an existing finance system which can only be provided for technical reasons by the incumbent supplier.
A business case has been completed to explore the costs of moving to a different or new system through benchmark and found to be more expensive to the public purse.
The SYFR Executive team have reviewed the business case for due diligence and approved the upgrade with the existing supplier as the most competitve and prudent approach when cosidering use of public money.
Supplier
INTEGRATED BUSINESS SOFTWARE AND SOLUTIONS LIMITED
- Companies House: 13593644
- Public Procurement Organisation Number: PXTX-3558-HDGN
11 Buckingham Street
London
WC2N 6DF
United Kingdom
Email: ibss@advt-group.com
Website: https://www.ibsoftwaresolutions.com/
Region: UKI32 - Westminster
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Business finance system upgrade
Contracting authority
South Yorkshire Fire and Rescue Authority
- Public Procurement Organisation Number: PCNV-5242-WWCV
South Yorkshire Fire and Rescue Authority Central Headquarters, 197 Eyre Street
Sheffield
S1 3FG
United Kingdom
Email: procurement@syfire.gov.uk
Region: UKE32 - Sheffield
Organisation type: Public authority - sub-central government