- Lot 1. Supply of Current Donation Chair Replacement Parts
- Lot 1.1. Maintenance and Repair Service for Existing Fleet of Donation Chair
- Lot 2. Supply of New Chairs & Parts (Collection of Whole Blood)
- Lot 2.1. Maintenance and Repair Service for new Donation Chairs (Whole Blood)
- Lot 3. Supply of Donation Chair/Couch & Parts (Collection of Platelets/Plasma)
- Lot 3.1. Maintenance & Repair Service for Existing Apheresis Donation Couches
- Lot 3.2. Maintenance & Repair Service for new Chairs/Couches
- Lot 4. Supply of Apheresis Patient Couch and Parts
- Lot 4.1. Maintenance & Repair of Apheresis patient Couch
- Lot 5. Session Privacy Screens
- Lot 6. Maintenance Service for Roll Cages and Session Solutions Cabinets
Scope
Description
NHS Blood and Transplant (NHSBT) require supply and maintenance of Donation Equipment used across the Organisation. NHSBT currently operates approximately 76 collection teams, where 53 of these teams are mobile.
NHSBT intends to establish an Open Framework Agreement with various lots which support the collection of Whole Blood, Apheresis Donation, and Plasma for Medicine, and the provision of Therapeutic Apheresis Services.
The Framework will be split into the following Lots:
Lot 1: Donation Chairs: Supply of current Chair replacement parts only
Lot 1.1: Maintenance and repair service for the existing fleet of Donation Chair component parts, including transport trolleys
Lot 2: Supply of new chairs & parts used for the collection of whole blood and including transport solutions
Lot 2.1: Maintenance and repair service for supply of new Donation Chairs, and associated transport solutions, used for the collection of whole blood
Lot 3: Supply of Donation Chair/Couch & parts used for the used for the collection of Platelets, concurrent plasma and occasionally whole blood. (In the future, these will be used for the collection of Plasma for Medicine)
Lot 3.1: Maintenance & repair service for the existing Apheresis Donation Couches used for the collection of Platelets, concurrent plasma and occasionally whole blood
Lot 3.2: Maintenance & repair service for the supply of new chairs/couches used for the collection of Platelets, Concurrent Plasma and occasionally Whole Blood
Lot 4: Apheresis patient Couch: Supply of Couch and Parts
Lot 4.1: Maintenance & Repair of Apheresis patient Couch: Supply of Couch and Parts
Lot 5: Supply of new session privacy screens
Lot 6: Maintenance service for roll cages and session solutions cabinets
Commercial tool
Establishes an open framework
Total value (estimated)
- £6,860,000 excluding VAT
- £8,232,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2033
- 8 years
Main procurement category
Goods
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKJ - South East (England)
- UKK - South West (England)
Lot constraints
Description of how multiple lots may be awarded:
It is the intention of the Authority to enter into a Framework Agreement with a maximum of three suppliers per lot.
The Authority intends to communicate award decisions for all Lots at the same time. However, the Authority retains the right to award separate Lots at different intervals or not award a Lot.
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Supply of Current Donation Chair Replacement Parts
Description
Supply of Current Donation Chair Replacement Parts Only
Lot value (estimated)
- £220,000 excluding VAT
- £264,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 50420000 - Repair and maintenance services of medical and surgical equipment
- 50850000 - Repair and maintenance services of furniture
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 1.1. Maintenance and Repair Service for Existing Fleet of Donation Chair
Description
Maintenance and repair service for the existing fleet of Donation Chair component parts, including transport trolleys
Lot value (estimated)
- £300,000 excluding VAT
- £360,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 50420000 - Repair and maintenance services of medical and surgical equipment
- 50850000 - Repair and maintenance services of furniture
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Supply of New Chairs & Parts (Collection of Whole Blood)
Description
Supply of new chairs & parts used for the collection of whole blood and including transport solutions
Lot value (estimated)
- £3,200,000 excluding VAT
- £3,840,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33192300 - Medical furniture except beds and tables
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2.1. Maintenance and Repair Service for new Donation Chairs (Whole Blood)
Description
Maintenance and repair service for supply of new Donation Chairs, and associated transport solutions, used for the collection of whole blood
Lot value (estimated)
- £530,000 excluding VAT
- £636,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 50420000 - Repair and maintenance services of medical and surgical equipment
- 50850000 - Repair and maintenance services of furniture
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Supply of Donation Chair/Couch & Parts (Collection of Platelets/Plasma)
Description
Supply of Donation Chair/Couch & parts used for the used for the collection of Platelets, concurrent plasma and occasionally whole blood. (In the future, these will be used for the collection of Plasma for Medicine)
Lot value (estimated)
- £1,100,000 excluding VAT
- £1,320,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33192300 - Medical furniture except beds and tables
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3.1. Maintenance & Repair Service for Existing Apheresis Donation Couches
Description
Maintenance & repair service for the existing Apheresis Donation Couches used for the collection of Platelets, concurrent plasma and occasionally whole blood
Lot value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 50420000 - Repair and maintenance services of medical and surgical equipment
- 50850000 - Repair and maintenance services of furniture
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3.2. Maintenance & Repair Service for new Chairs/Couches
Description
Maintenance & repair service for the supply of new chairs/couches used for the collection of Platelets, Concurrent Plasma and occasionally Whole Blood
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 50420000 - Repair and maintenance services of medical and surgical equipment
- 50850000 - Repair and maintenance services of furniture
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Supply of Apheresis Patient Couch and Parts
Description
Supply of new Apheresis Patient Couch and Parts
Lot value (estimated)
- £200,000 excluding VAT
- £240,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33192300 - Medical furniture except beds and tables
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4.1. Maintenance & Repair of Apheresis patient Couch
Description
Maintenance & Repair of current Apheresis patient Couch
Lot value (estimated)
- £40,000 excluding VAT
- £48,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 50420000 - Repair and maintenance services of medical and surgical equipment
- 50850000 - Repair and maintenance services of furniture
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Session Privacy Screens
Description
Supply of Session Privacy Screens
Lot value (estimated)
- £900,000 excluding VAT
- £1,080,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33192300 - Medical furniture except beds and tables
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Maintenance Service for Roll Cages and Session Solutions Cabinets
Description
Maintenance and repair Service for Roll Cages and Session Solutions Cabinets.
Lot value (estimated)
- £70,000 excluding VAT
- £84,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 50420000 - Repair and maintenance services of medical and surgical equipment
- 50850000 - Repair and maintenance services of furniture
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
31 December 2033
Maximum number of suppliers
33
Maximum percentage fee charged to suppliers
0%
Further information about fees
Not applicable
Framework operation description
The open framework will operate over a maximum period of eight years, with successive frameworks awarded on substantially the same terms.
Re-opening will occur at the end of contract years 3 and 6.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Supply of Current Donation Chair Replacement Parts
Lot 1.1. Maintenance and Repair Service for Existing Fleet of Donation Chair
Lot 2. Supply of New Chairs & Parts (Collection of Whole Blood)
Lot 2.1. Maintenance and Repair Service for new Donation Chairs (Whole Blood)
Lot 3. Supply of Donation Chair/Couch & Parts (Collection of Platelets/Plasma)
Lot 3.1. Maintenance & Repair Service for Existing Apheresis Donation Couches
Lot 3.2. Maintenance & Repair Service for new Chairs/Couches
Lot 4. Supply of Apheresis Patient Couch and Parts
Lot 4.1. Maintenance & Repair of Apheresis patient Couch
Lot 5. Session Privacy Screens
Lot 6. Maintenance Service for Roll Cages and Session Solutions Cabinets
Details provided in tender documents
Technical ability conditions of participation
Lot 1. Supply of Current Donation Chair Replacement Parts
Lot 1.1. Maintenance and Repair Service for Existing Fleet of Donation Chair
Lot 2. Supply of New Chairs & Parts (Collection of Whole Blood)
Lot 2.1. Maintenance and Repair Service for new Donation Chairs (Whole Blood)
Lot 3. Supply of Donation Chair/Couch & Parts (Collection of Platelets/Plasma)
Lot 3.1. Maintenance & Repair Service for Existing Apheresis Donation Couches
Lot 3.2. Maintenance & Repair Service for new Chairs/Couches
Lot 4. Supply of Apheresis Patient Couch and Parts
Lot 4.1. Maintenance & Repair of Apheresis patient Couch
Lot 5. Session Privacy Screens
Lot 6. Maintenance Service for Roll Cages and Session Solutions Cabinets
Details provided in tender documents
Particular suitability
Lot 1. Supply of Current Donation Chair Replacement Parts
Lot 1.1. Maintenance and Repair Service for Existing Fleet of Donation Chair
Lot 2. Supply of New Chairs & Parts (Collection of Whole Blood)
Lot 2.1. Maintenance and Repair Service for new Donation Chairs (Whole Blood)
Lot 3. Supply of Donation Chair/Couch & Parts (Collection of Platelets/Plasma)
Lot 3.1. Maintenance & Repair Service for Existing Apheresis Donation Couches
Lot 3.2. Maintenance & Repair Service for new Chairs/Couches
Lot 4. Supply of Apheresis Patient Couch and Parts
Lot 4.1. Maintenance & Repair of Apheresis patient Couch
Lot 5. Session Privacy Screens
Lot 6. Maintenance Service for Roll Cages and Session Solutions Cabinets
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 August 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
8 September 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 December 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 January 2033
Award criteria
Lot 1. Supply of Current Donation Chair Replacement Parts
Lot 1.1. Maintenance and Repair Service for Existing Fleet of Donation Chair
Lot 2. Supply of New Chairs & Parts (Collection of Whole Blood)
Lot 2.1. Maintenance and Repair Service for new Donation Chairs (Whole Blood)
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70.00% |
| Quality | Quality | 20.00% |
| Social Value | Quality | 10.00% |
Lot 3. Supply of Donation Chair/Couch & Parts (Collection of Platelets/Plasma)
Lot 3.1. Maintenance & Repair Service for Existing Apheresis Donation Couches
Lot 3.2. Maintenance & Repair Service for new Chairs/Couches
Lot 4. Supply of Apheresis Patient Couch and Parts
Lot 4.1. Maintenance & Repair of Apheresis patient Couch
Lot 5. Session Privacy Screens
Lot 6. Maintenance Service for Roll Cages and Session Solutions Cabinets
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70.00% |
| Quality | Quality | 20.00% |
| Social Value | Quality | 10.00% |
Other information
Payment terms
Standard 30 day payment applies to invoices. Full details are included within the draft contract documents.
Description of risks to contract performance
Any changes in regulatory requirements which could affect the manufacturing of good or provision of the service.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This Procurement is being run under a multi-stage Competitive Flexible procedure pursuant to section 20(2)(b) of the Procurement Act 2023 to establish a multi-lot Open Framework Agreement.
It is the intention of the Authority to follow a two-stage process under this procedure as follows. However, the Authority retains the right to amend the stages if required throughout the process. This includes amending the number of stages or re-running any stage of the process.
Tender Stage 1 (Conditions of Participation Stage):
Tender Stage 2 (Invitation to Tender (ITT) Stage)
Award Stage
Further details can be found in the tender documents.
Contracting authority
NHS Blood and Transplant
- Public Procurement Organisation Number: PDBY-6395-VWBP
500 North Bristol Park
Bristol
BS34 7QH
United Kingdom
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - central government